Meeting Details

Board of Supervisors - Agenda Preparation Meeting

Held at: Council Chambers

Thursday, 02/24/2022

From 6:30 PM to 8:00 PM

Meeting Files:
Legend:
Agenda Document
Minutes Document
Agenda Item Details
Voting Details

Minutes

Call to Order Chairman Hadley
1
Scout Troops 404 & 405 Recognition

This evening, we would like to welcome Scout Troops 404 and 405, who are in attendance to observe the meeting in an effort to earn their Community Merit Badge. The Scouts will lead us in the Pledge of Allegiance.
48/2022
2
Pledge of Allegiance
3
Public Comment (Any item on or off the Agenda except for Public Hearing Items)
4
Oath of Office - Fire Police Officers

The Oath of Office for the Fire Police Officers will be administered to Kevin Starkey and Jim Blew.
69/2022
5
Roll Call
6
Farmer's Market Update -2021

Jim Boltz, President of the Pittsburgh North Regional Chamber will be presenting the statistics and feedback for the 2021 Farmer's Market Season.
500/2021
Public Hearings
7
Armstrong Cable Franchise Renewal

Accept public comment on Armstrong Cable Franchise Renewal

Pursuant to federal and state law the Township has the right to authorize cable franchise agreements to permit the construction, operation and maintenance of a cable system in the Township public owned public right of way. Our existing franchise agreement with Armstrong Cable expires in 2022. Prior to renewal of the agreement, the Township is required to hold a public hearing on the matter.

(Following public testimony and provided no additional testimony is needed, it is recommended the public hearing be closed with consideration of the Agreement Renewal at a future Board meeting.)
3/2022
8
PR #COND-21-9- Breckenridge - Conditional Use (TLD to open public hearing 4/9/22)

Accept public comment on a Conditional Use application for 112 townhouse units to be located along Freedom Road on approximately 18 acres in the CCD Freedom B Overlay zoning district.

(Following public comment and provided no additional testimony is needed, the recommendation is to close the public hearing with consideration of adoption at the March 3, 2022 Regular Meeting.)
459/2021
9
PR #PRD-22-1 - Boundary Lofts PRD - Tentative PRD (TLD to open public hearing 3/5/2022)

Accept public comment on a Tentative Planned Residential Development application for a one phase, two (2) building, sixty-eight (68) apartment unit Multiple Family Dwelling Planned Residential Development located at 1009 N. Boundary Road on approximately 7.36 acres in the C-1 and SU-1 zoning districts.

(Following public comment and provided no additional testimony is needed, the recommendation is to close the public hearing with consideration of adoption at the March 3, 2022 Regular Meeting.)
40/2022
10
PR #COND-22-1 - Diesel Edge Training Academy - Conditional Use (TLD to open public hearing 3/5/22)

Accept public comment on a Conditional Use application for the addition of an outdoor artificial turf field and parking area upgrades to an existing Indoor Commercial & Private Recreation Facility located at 9043 Marshall Road on 3 acres of land in the SP-1 zoning district.

(Following public comment and provided no additional testimony is needed, the recommendation is to close the public hearing with consideration of adoption at the March 3, 2022 Regular Meeting).
43/2022
11
Chapter 27 (Zoning Ordinance) Amendment - Bill No. 2022-02

Accept public comment on Bill No. 2022-02 revising Section 327 "Wireless Communications Facility" in Chapter 27 (Zoning) as per PA Act 50.

(Following public comment and provided no additional testimony is needed, the recommendation is to close the public hearing with consideration of adoption at the March 3, 2022 Regular Meeting.)
482/2021
Planning & Development Services
12
PR #SUB-21-15- Breckenridge Lot Consolidation Plan (TLD 4/9/22)

At the March 3rd Regular Meeting, the Board will be asked to consider Preliminary and Final Subdivision approval to consolidate three (3) lots located along 1129 Freedom Road in the R-2 zoning district.
460/2021
13
PR #LD-21-12 - Breckenridge - Preliminary Land Development (TLD 4/9/22)

At the March 3rd Regular Meeting, the Board will be asked to consider a Preliminary Land Development application for 112 townhouse units to be located along Freedom Road on approximately 18 acres in the CCD Freedom B Overlay zoning district.
458/2021
14
PR #SUB-22-1 - Boundary Lofts Lot Line Revision - Preliminary and Final Subdivision (TLD 4/30/22)

At the March 3rd Regular Meeting, the Board will be asked to consider Preliminary and Final Subdivision approval for the consolidation of two (2) lots consisting of 7.36 acres located at 1009 North Boundary Road in the SU-1 and C-1 zoning districts.
41/2022
15
PR #LD-22-1 - Diesel Edge Training Academy - Preliminary and Final Land Development (TLD 4/30/22)

At the March 3rd Regular Meeting, the Board will be asked to consider Preliminary and Final Land Development approval for the addition of an outdoor artificial turf field and parking area upgrades to an existing Indoor Commercial & Private Recreation Facility located at 9043 Marshall Road on 3 acres of land in the SP-1 zoning district.
42/2022
16
PR #LD-20-3 (PR #25363) - The Village of Cranberry Woods - Revised Preliminary Land Development (TLD 4/8/22)

At the March 3rd Regular Meeting, the Board will be asked to consider revisions to a Revised Preliminary Land Development application which provides revised phasing of Phase 1 in the Community Character Development 2 (CCD2-) zoning district to include an existing Hotel with proposed Automotive Fueling Station, Financial Institute with drive-thru, Retail and Daycare uses on 57.11 acres in the CCD-2 zoning district.
13/2020
17
PR #LD-20-2 (PR #25352) - Village of Cranberry Woods, Phase 1A (Infrastructure) - Final Land Development (TLD 4/8/22)

At the March 3rd Regular Meeting, the Board will be asked to consider revisions to a Final Land Development application for the infrastructure of the Village of Cranberry Woods, Phase 1 located along Route 228, Franklin Road and Longtree Way in the CCD-2 zoning district.
10/2020
18
PR #LD-19-21 (PR #25281)- Village of Cranberry Woods, Phase 1B (Sheetz) - Final Land Development (TLD 4/8/22)

At the March 3rd Regular Meeting, the Board will be asked to consider revisions to a Final Land Development application for an Automotive Fueling Station to be located at 1664 Route 228 within the Village of Cranberry Woods Phase 1 Development in the CCD-2 zoning district.
493/2019
19
PR #LD-22-7 - Village of Cranberry Woods - Revised Preliminary Land Development (TLD 4/30/22)

At the March 3rd Regular Meeting, the Board will be asked to consider Revised Preliminary Land Development approval which revises the proposed Community Character Development (CCD-2) for an 8,750 square foot Restaurant to be located on Lot 2B within the Village of Cranberry Woods, Phase 2 Development at 3005 Fairport Lane on approximately 3.4 acres of land in the CCD-2 zoning district.
45/2022
20
PR #LD-22-5 - Cenci's Restaurant - Revised Final Land Development (TLD 4/30/22)

At the March 3rd Regular Meeting, the Board will be asked to consider Revised Final Land Development approval for an 8,750 square foot Restaurant to be located on Lot 2B within the Village of Cranberry Woods, Phase 2 Development at 3005 Fairport Lane on approximately 3.4 acres of land in the CCD-2 zoning district.
44/2022
Public Works and Engineering
Contract Awards
21
CAR #22-05-02 - Contract Award - BCWPCF-Disposal of Bio-Solids, Grit & Screening

At the March 3, 2022 Regular Meeting, the Board will be asked to consider CAR #22-05-02 - Contract Award - BCWPCF-Disposal of Bio-Solids, Grit & Screening to Vogel Disposal Services in the amount of $270,600.00 (Year 1).
72/2022
Authorizations to Bid
22
CAR #22-07-01 - Authorization to Bid - Pickleball Court Building

The staff will be making a presentation to the Board outlining the proposed improvements to the pickleball complex including the construction of a new building.

At the March 3, 2022 Regular Meeting, the Board will be asked to consider CAR #22-07-01 - Authorization to Bid - Pickleball Court Building.
22/2022
23
CAR #22-12-01 - Authorization to Bid - Line Painting & Traffic Markings

At the March 3, 2022 Regular Meeting, the Board will be asked to consider CAR #22-12-01 - Authorization to Bid - Line Painting & Traffic Markings.
84/2022
24
CAR #22-13-01 - Authorization to Bid - BCWPCF - Diesel Tank & Structural Steel Coating

At the March 3, 2022 Regular Meeting, the Board will be asked to consider CAR #22-13-01 - Authorization to Bid - BCWPCF - Diesel Tank & Structural Steel Coating.
85/2022
Purchase Awards
25
Purchase Approval #00022033-00 - Two (2) John Deere 1585 Mowers

At the March 3, 2022 Regular Meeting, the Board will be asked to consider the approval of Purchase Approval #00022033-00 - Two (2) John Deere 1585 Mowers via Co-Stars Contract to West Central Equipment LLC., in the amount of $75,342.60 for use by the Ground Maintenance Division of Public Works.
77/2022
26
Purchase Approval #00022034-00 - Two (2) Ventrac 4520Z Tractors

At the March 3, 2022 Regular Meeting, the Board will be asked to consider the approval of Purchase Approval #00022034-00 - Two (2) Ventrac 4520Z Tractors via Co-Stars contract to E.H. Griffith in the amount of $61,240.50 for use by Grounds Maintenance Division of Public Works.
74/2022
27
Purchase Approval #00022039-00 - Two (2) Groundsmaster 4500-D Mowers

At the March 3, 2022 Regular Meeting, the Board will be asked to consider the approval of Purchase Approval #00022039-00 - Two (2) Groundsmaster 4500-D Mowers via Co-Stars Contract to E.H. Griffith in the amount of $161,356.06 inclusive of a $1,000 trade-in for use by the Turfgrass Maintenance Division at the Cranberry Highlands Golf Course.
75/2022
28
Purchase Approval #00022040 - True Surface Frames with Inserts

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022040 - True Surface Frames with Inserts via Co-Stars Contract to E.H. Griffith Inc. in the amount of $32,545.00 for use by the Turfgrass Maintenance Division at Cranberry Highlands Golf Course.
78/2022
29
Purchase Approval #00022047-00 - Pickleball Shades - Graham Park

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022047-00 - Pickleball Shades - Graham Park via Co-Stars Contract to Jeffrey Associates in the amount of $20,633.00.
70/2022
30
Purchase Approval #00022049-00 - 2022 F150 Truck - DFES Response Vehicle

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022049-00 - 2022 F150 Truck - DFES Response Vehicle from Shults Ford via Co-Stars contract in the amount of $28,292.00 (inclusive of a $13,000 trade-in) for use by Department of Fire & Emergency Services.
91/2022
31
Purchase Approval #00022050-00 - Two (2) Police Vehicles - 2021 Dodge Charger and 2022 Durango

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022050-00 -Two (2) Police Vehicles 2021 Dodge Charger and 2022 Durango to Laurel Motors Inc. via Co-Stars contract in the amount of $45,835.00 (inclusive of two trade-ins for $18,000) for use by the Police Department.
90/2022
32
Purchase Approval #00022053-00 - Design Only -Traffic Signal at Rt. 19/Short Street

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022053-00 - Design Only -Traffic Signal at Rt. 19/Short Street to Whitman Requardt & Associates LLP in the amount of $38,000.00.
89/2022
33
Purchase Approval #00022054-00 - Thirty-three (33) Gen5 Glock 9mm Service Weapons

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022054-00 - Thirty-three (33) Gen5 Glock 9mm Service Weapons to Witmer Public Safety Group Inc. in the amount of $5,869.00 (inclusive of a trade-ins of $8,288.00) for use by the Police Department.
76/2022
34
Purchase Approval #00022052-00 - Accessories for Service Weapons

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022052-00 - Accessories for Service Weapons to Witmer Public Safety Group Inc. in the amount of $21,084.36 for use by the Police Department.
93/2022
35
Purchase Approval #00022055-00 - Fox Run Stormwater Study

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022055-00 - Fox Run Stormwater Study to PVE, LLC in the amount of $16,500.00.
80/2022
36
Purchase Approval #00022056-00 - Southwest Region Stormwater Study

At the March 3, 2022 Regular Meeting, the Board will be asked to consider Purchase Approval #00022056-00 - Southwest Region Stormwater Study to PVE, LLC in the amount of $39,900.00.
81/2022
37
Purchase Approval - Pickleball Lighting

At the March 3, 2022 Regular Meeting, the Board will be asked to consider a Purchase Approval for Pickleball Lighting.
71/2022
Bond Release Requests
38
Bond Release Requests

At the March 3, 2022 Regular Meeting, the Board will be asked to approve the following Bond Requests:

PARTIAL RELEASE:

1. D2612-7-SITE - Reserve at Eagle Hill - Site
2. D2610-06-PH1 - Traditions of America - Phase 1
3. D2610-04-PH2 - Traditions of America - Phase 2
73/2022
Township Manager
39
Southwest Butler County Stormwater Planning Group

At the March 3, 2022 Regular meeting, the Board will be asked to consider a resolution for continuing support and participation in the Southwest Butler County Stormwater Planning Group including a financial commitment to continue the next phase of the group collaborative efforts.
92/2022
40
Community Park North Expansion Grant Application

At the March 3, 2022 Regular Meeting, the Board will be asked to consider a Resolution executing a grant application for the Community Park North Expansion.
65/2022
41
Fee Resolution Update

Township Staff continues to review our various fees to ensure the fees charged for a particular service are reflective of the cost of providing that service.

At the March 3, 2022 Regular Meeting the Board will be asked to adopt Resolution No. 2022-___, amending the fee schedule to include the following changes:

1. Wireless Communication Facility License Fees
2. Zoning Verification Letter Fees
3. Transportation Impact Fees
4. Collection Connection Trash Tag Fees
5. Road Occupancy Permits Fees
6. Law Enforcement Audio and/or Video Recordings Fee
7. Unmetered Water Service Rates
67/2022
42
FOR BOARD ACTION THIS EVENING:

Personnel

One (1) recommendation - Motion attached.
66/2022
Additional Township Solicitor Business
43
FOR BOARD ACTION THIS EVENING:

Tax Assessment Appeal - Dayton Hudson Corp. % TRGT CRP-T-1259, Case No. 20-40282

Motion to approve settlement of the tax assessment appeal filed at Butler County, Case No. 20-40282, Tax Parcel 130-4F44-19-0000, to set the assessed value for the 2021 tax year at $860,000 and for the 2022 tax year at $790,000.
64/2022
Minutes
44
Meeting Minutes

The minutes of the January 27, 2022 Agenda Preparation meeting are submitted for the Board's review.
68/2022
Remittance & Payroll Warrants
45
Remittance Proposals & Payroll Warrants

The following Remittance Proposals and Payroll Warrants are submitted for the Board's review:

1. Remittance Proposal JAN22PPD dated 1-31-22
2. Remittance Proposal JAN22WIR dated 1-31-22
3. Remittance Proposal FEB22MID dated 2-18-22
4. Remittance Proposal FEB22M21 dated 12-31-22
5. Remittance Proposal FEB22REF dated 2-21-22
6. Remittance Proposal MAR22BIG dated 3-4-22
7. Payroll Warrant 022022 dated 1-21-22
8. Payroll Warrant S0222 dated 1-31-22
9. Payroll Warrant 032022 dated 2-4-22
10. Payroll Warrant S0322 dated 2-15-22
51/2022
Reports
46
Monthly Reports

1. Planning & Development Services - January 2022
2. Police Department - January 2022
3. Fire Company - January 2022
4. Open Records Summary - January 2022
5. Property Tax Collections - January 2022
6. Budget & Balance Sheet Report - January 2022
7. EMS Monthly Report - January 2022
8. BCTP Compliance History Report - January 2022
9. BCTP Flow Data - January 2022
10. Communications Report - January & February 2022
11. Utilities Department Report - February 2022
12. Public Works Activity Report - February 2022
13. Information Technology Report - February 2022
14. Cranberry Highlands Golf Report - February 2022
50/2022
Additional Business
Adjournment
47
Motion to Adjourn

Items marked in red have been added since the initial agenda.