Meeting Details
Board of Supervisors - Regular Meeting
Held at: Council Chambers
Thursday, 12/07/2023
From 6:30 PM to 8:00 PM
Minutes
Call to Order - Chairman Manipole
1
Oath of Office - Township Supervisors
The Honorable Kevin Flaherty will administer the Oath of Office to the following newly elected and re-elected Supervisors:
Bruce Mazzoni
Karen Newpol
John Skorupan
The Honorable Kevin Flaherty will administer the Oath of Office to the following newly elected and re-elected Supervisors:
Bruce Mazzoni
Karen Newpol
John Skorupan
2
Pledge of Allegiance
3
Roll Call
4
Public Comment (Any item on or off the Agenda)
Planning & Development Services - Supervisor Skorupan
5
PR #LD-23-19 - Crescent Revised Preliminary Land Development (TLD 1/26/24)
Motion to adopt Resolution No. 2023-66, granting a Revised Preliminary Land Development application for alterations to the existing land development plan in the Crescent development located off Coolsprings Drive on approximately 115 acres in the CCD-2 zoning district.
Motion to adopt Resolution No. 2023-66, granting a Revised Preliminary Land Development application for alterations to the existing land development plan in the Crescent development located off Coolsprings Drive on approximately 115 acres in the CCD-2 zoning district.
6
PR #LD-23-18 - Crescent Revised Final Phase 1A Land Development (TLD 1/26/24)
Motion to adopt Resolution No. 2023-67, granting a Revised Final Phase 1A Land Development application for alterations to the existing land development plan in the Crescent development located off Coolsprings Drive on approximately 115 acres in the CCD-2 zoning district.
Motion to adopt Resolution No. 2023-67, granting a Revised Final Phase 1A Land Development application for alterations to the existing land development plan in the Crescent development located off Coolsprings Drive on approximately 115 acres in the CCD-2 zoning district.
7
PR #SUB-23-10 - Fiscus-Whalen Plan of Lots Subdivision Plan - Preliminary & Final Subdivision (TLD 2/26/24)
Motion to adopt Resolution No. 2023-68, granting a Preliminary and Final Subdivision application for a lot line revision for two lots totaling approximately 3.5 acres located at 137 Wolfe Run Road and 143 Wolfe Run Road in the R-1 zoning district.
Motion to adopt Resolution No. 2023-68, granting a Preliminary and Final Subdivision application for a lot line revision for two lots totaling approximately 3.5 acres located at 137 Wolfe Run Road and 143 Wolfe Run Road in the R-1 zoning district.
Parks & Recreation and Library - Supervisor Newpol
Public Works and Engineering - Vice-Chairman Hezlep
Contract Change Order
9
CAR #23-12-06 - Change Order - Water Main Replacement - East Commons Drive
Motion to approve CAR #23-12-06 - Change Order - Water Main Replacement - East Commons Drive to JR Contracting, LLC. for a deduct in the amount of ($10,667.84) for adjusted quantities not needed to complete the project.
Motion to approve CAR #23-12-06 - Change Order - Water Main Replacement - East Commons Drive to JR Contracting, LLC. for a deduct in the amount of ($10,667.84) for adjusted quantities not needed to complete the project.
Contract Payments
10
CAR #22-29-07 - Partial Payment - Municipal Campus Admin Side Parking Lot
Motion to approve CAR #22-29-07 - Partial Payment - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $227,097.43.
Motion to approve CAR #22-29-07 - Partial Payment - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $227,097.43.
11
CAR #22-30-07 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades
Motion to approve CAR #22-30-07 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $130,416.05.
Motion to approve CAR #22-30-07 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $130,416.05.
12
CAR #23-02-11 - Partial Payment - Pickleball Expansion Project
Motion to approve CAR #23-02-11 - Partial Payment - Pickleball Expansion Project to C. H. & D. Enterprises, Inc. in the amount of $56,570.24.
Motion to approve CAR #23-02-11 - Partial Payment - Pickleball Expansion Project to C. H. & D. Enterprises, Inc. in the amount of $56,570.24.
13
CAR #23-08-05 - Partial Payment - Route 19 & Progress Avenue Signal Project
Motion to approve CAR #23-08-05 - Partial Payment - Route 19 & Progress Avenue Signal Project to Traffic Control & Engineering Co. in the amount of $159,242.61.
Motion to approve CAR #23-08-05 - Partial Payment - Route 19 & Progress Avenue Signal Project to Traffic Control & Engineering Co. in the amount of $159,242.61.
14
CAR #23-08-06 - Partial Payment - Route 19 & Progress Avenue Signal Project
Motion to approve CAR #23-08-06 - Partial Payment - Route 19 & Progress Avenue Signal Project to Traffic Control & Engineering Co. in the amount of $47,936.03.
Motion to approve CAR #23-08-06 - Partial Payment - Route 19 & Progress Avenue Signal Project to Traffic Control & Engineering Co. in the amount of $47,936.03.
15
CAR #23-10.02-03-HC - Partial Payment - Municipal Center Building Renovation
Motion to approve CAR #23-10.02-03-HC - Partial Payment- Municipal Center Building Renovation to K&K Mechanical Services, Inc. in the amount of $47,099.70.
Motion to approve CAR #23-10.02-03-HC - Partial Payment- Municipal Center Building Renovation to K&K Mechanical Services, Inc. in the amount of $47,099.70.
Contract Awards
17
CAR #23-15-02 - Contract Award - Pinehurst Drive Culvert Rehabilitation
Motion to approve CAR #23-15-02 - Contract Award - Pinehurst Drive Culvert Rehabilitation to S.E.T., Inc. in the amount of $362,531.00.
Motion to approve CAR #23-15-02 - Contract Award - Pinehurst Drive Culvert Rehabilitation to S.E.T., Inc. in the amount of $362,531.00.
Authorizations to Bid
Purchase Awards
20
Purchase Approval #24003 - Interceptor 7 - Concrete Encasement of Exposed Sewer Line
Motion to approve Purchase Approval #24003 - Interceptor 7 - Concrete Encasement of Exposed Sewer Line to State Pipe Services, Inc., via SHACOG contract, in the amount of $24,900.00.
Motion to approve Purchase Approval #24003 - Interceptor 7 - Concrete Encasement of Exposed Sewer Line to State Pipe Services, Inc., via SHACOG contract, in the amount of $24,900.00.
21
Purchase Approval #24005 - Transportation Impact Fee Program Update
It has been over ten years since the Township has completed a full update to our long range transportation plan and impact fee program. As such, we are requesting the Board authorize the study and program update.
Motion to approve Purchase Approval #24005 - Transportation Impact Fee Program Update to HRG/Herbert Rowland & Grubic, Inc., in the amount of $145,200.00.
It has been over ten years since the Township has completed a full update to our long range transportation plan and impact fee program. As such, we are requesting the Board authorize the study and program update.
Motion to approve Purchase Approval #24005 - Transportation Impact Fee Program Update to HRG/Herbert Rowland & Grubic, Inc., in the amount of $145,200.00.
22
Purchase Approval #24006 - Waterpark Splash Pad Equipment Installation
Motion to approve Purchase Approval #24006 - Waterpark Splash Pad Equipment Installation to Vortex USA Inc.,via Co-Stars State contract, in the amount of $250,000.00.
Motion to approve Purchase Approval #24006 - Waterpark Splash Pad Equipment Installation to Vortex USA Inc.,via Co-Stars State contract, in the amount of $250,000.00.
23
Purchase Approval #24009 - Dutilh Road Corridor Transportation Study
The Dutilh Corridor currently functions as a short alternative parallel route to Route 19 and is a primary connection to businesses and residents. We are proposing to complete a study with a consultant that will identify the long-term vision for this critical portion of the transportation network.
Motion to approve Purchase Approval #24009 - Dutilh Road Corridor Transportation Study to McCormick Taylor in the amount of $59,655.20.
The Dutilh Corridor currently functions as a short alternative parallel route to Route 19 and is a primary connection to businesses and residents. We are proposing to complete a study with a consultant that will identify the long-term vision for this critical portion of the transportation network.
Motion to approve Purchase Approval #24009 - Dutilh Road Corridor Transportation Study to McCormick Taylor in the amount of $59,655.20.
24
Purchase Approvals - Municipal Center Workstations, Fixtures and Furniture
The Municipal Center renovation project is continuing and we anticipate occupancy in 2024. As part of the project, we need to purchase the workstations, fixtures and furniture for the renovated space. The purchase includes work stations for the employees, chairs for Council Chambers, and other furnishings for multiple meeting/conference rooms as well as the new Customer Service Center and common areas. We are requesting the Board consider approval of the following purchase.
Motion to approve Purchase Approvals - Municipal Center Workstations, Fixtures and Furniture to the vendors listed in the attached summary, via Co-Stars or State contracts, in the total amount of $562,319.56.
The Municipal Center renovation project is continuing and we anticipate occupancy in 2024. As part of the project, we need to purchase the workstations, fixtures and furniture for the renovated space. The purchase includes work stations for the employees, chairs for Council Chambers, and other furnishings for multiple meeting/conference rooms as well as the new Customer Service Center and common areas. We are requesting the Board consider approval of the following purchase.
Motion to approve Purchase Approvals - Municipal Center Workstations, Fixtures and Furniture to the vendors listed in the attached summary, via Co-Stars or State contracts, in the total amount of $562,319.56.
Bond Release Request
25
Bond Release Requests
Motion to approve the following bond releases:
FINAL RELEASE:
D2116 - Frito Lay Phase 1
D2116 - Frito Lay Phase 2
Motion to approve the following bond releases:
FINAL RELEASE:
D2116 - Frito Lay Phase 1
D2116 - Frito Lay Phase 2
Public Safety - Supervisor Mazzoni
Administration - Chairman Manipole
27
Minutes - October 26, 2023, November 2, 2023 and November 8, 2023
Motion to approve the following meeting minutes:
1. October 26, 2023 - Agenda Preparation Meeting
2. November 2, 2023 - Regular Meeting
3. November 8, 2023 - Special Meeting
Motion to approve the following meeting minutes:
1. October 26, 2023 - Agenda Preparation Meeting
2. November 2, 2023 - Regular Meeting
3. November 8, 2023 - Special Meeting
28
Remittance Proposals and Payroll Warrants
Motion to approve the following Remittance Proposals and Payroll Warrants:
1. Remittance Proposal OCT23WIR dated 10-31-23
2. Remittance Proposal OCT23PPD dated 10-31-23
3. Remittance Proposal NOV23MID dated 11-21-23
4. Remittance Proposal NOV23REF dated 11-22-23
5. Remittance Proposal NOV23WIR dated 11-30-23
6. Remittance Proposal NOV23PPD dated 11-30-23
7. Remittance Proposal DEC23BIG dated 12-08-23
8. Payroll Warrant 222023 dated 10-27-23
9. Payroll Warrant S2023 dated 10-31-23
10. Payroll Warrant 232023 dated 11-10-23
11. Payroll Warrant S2123 dated 11-15-23
Motion to approve the following Remittance Proposals and Payroll Warrants:
1. Remittance Proposal OCT23WIR dated 10-31-23
2. Remittance Proposal OCT23PPD dated 10-31-23
3. Remittance Proposal NOV23MID dated 11-21-23
4. Remittance Proposal NOV23REF dated 11-22-23
5. Remittance Proposal NOV23WIR dated 11-30-23
6. Remittance Proposal NOV23PPD dated 11-30-23
7. Remittance Proposal DEC23BIG dated 12-08-23
8. Payroll Warrant 222023 dated 10-27-23
9. Payroll Warrant S2023 dated 10-31-23
10. Payroll Warrant 232023 dated 11-10-23
11. Payroll Warrant S2123 dated 11-15-23
29
Rollover Amendment for the Non-Uniform Pension Plan
Motion to adopt Resolution No. 2023-70, amending the the Non-Uniform Pension Plan rules for rollovers from other plans.
Motion to adopt Resolution No. 2023-70, amending the the Non-Uniform Pension Plan rules for rollovers from other plans.
30
Delta Development Group - Master, Transportation and Federal Funding Agreement Renewals
Three of our current agreements with Delta Development are expiring. We have worked with Delta focusing on transportation and capital projects and continuing the work on the economic goals of the Township. Accordingly, the Board is being asked to consider the following motions renewing the agreements with Delta Development:
1. Motion to approve the renewal of the Master Consultant Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on State and Local Funding, Strategic Planning and Government Relations.
2. Motion to approve the renewal of the Transportation Planning Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on transportation planning and the management of BUILD 1 and BUILD 2 grants.
3. Motion to approve the renewal of the Federal Funding Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on Federal Funding Strategy, Application Development, Compliance and Government Relations.
Three of our current agreements with Delta Development are expiring. We have worked with Delta focusing on transportation and capital projects and continuing the work on the economic goals of the Township. Accordingly, the Board is being asked to consider the following motions renewing the agreements with Delta Development:
1. Motion to approve the renewal of the Master Consultant Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on State and Local Funding, Strategic Planning and Government Relations.
2. Motion to approve the renewal of the Transportation Planning Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on transportation planning and the management of BUILD 1 and BUILD 2 grants.
3. Motion to approve the renewal of the Federal Funding Agreement with Delta Development Group through December 31, 2024, according to the amendments as stated in the November 2, 2023 letter of amendment from Delta Development which focuses on Federal Funding Strategy, Application Development, Compliance and Government Relations.
31
Property Tax Rates Establishment for Year 2024
Motion to adopt Resolution No. 2023-71, establishing the Property Tax Rates for the Year 2024, which remain the same as 2023.
Motion to adopt Resolution No. 2023-71, establishing the Property Tax Rates for the Year 2024, which remain the same as 2023.
32
Final Budget Adoption for the Year 2024
Motion to adopt Resolution No. 2023-72, approving the proposed 2024 budget, which maintains the current real estate tax rates.
Motion to adopt Resolution No. 2023-72, approving the proposed 2024 budget, which maintains the current real estate tax rates.
33
Municibid Auction Results
At the October 5, 2023 Regular meeting, the Board authorized the sale of surplus Township equipment via electronic sale using the online Municibid program. The results of the auction, which ended on November 16, 2023, are provided in the meeting materials.
At the October 5, 2023 Regular meeting, the Board authorized the sale of surplus Township equipment via electronic sale using the online Municibid program. The results of the auction, which ended on November 16, 2023, are provided in the meeting materials.
34
Tenant Lease Agreement in the Municipal Center - Butler County Chamber of Commerce
Motion to approve the a Tenant Lease Agreement in the Municipal Center with the Butler County Chamber of Commerce.
Motion to approve the a Tenant Lease Agreement in the Municipal Center with the Butler County Chamber of Commerce.
Solicitor
36
Tax Assessment Appeal - National Hospitality, LLC (Quality Inn)
Motion to approve the settlement of the tax assessment appeal filed by National Hospitality, LLC at Butler County Case No. 2022-40321, and to set the assessed value for the property to $284,000 for tax year 2023 and to $260,000 for tax year 2024, and to adjust the tax bills accordingly.
Motion to approve the settlement of the tax assessment appeal filed by National Hospitality, LLC at Butler County Case No. 2022-40321, and to set the assessed value for the property to $284,000 for tax year 2023 and to $260,000 for tax year 2024, and to adjust the tax bills accordingly.
Reports
38
Monthly Reports
1. Planning and Development Services – October 2023
2. Police Department – October 2023
3. Fire Company – October 2023
4. EMS Monthly Report – October 2023
5. Open Records Summary – October 2023
6. Property Tax Collections – October 2023
7. Budget Report – October 2023
8. Utilities Department – October 2023
9. Public Works - November 2023
10. Information Technology - November 2023
11. Communications - November 2023
12. Cranberry Highlands Golf - November 2023
1. Planning and Development Services – October 2023
2. Police Department – October 2023
3. Fire Company – October 2023
4. EMS Monthly Report – October 2023
5. Open Records Summary – October 2023
6. Property Tax Collections – October 2023
7. Budget Report – October 2023
8. Utilities Department – October 2023
9. Public Works - November 2023
10. Information Technology - November 2023
11. Communications - November 2023
12. Cranberry Highlands Golf - November 2023
Additional Business
39
Additional Business
Items marked in red have been added since the initial agenda.