1

Pledge of Allegiance/Roll Call

2

Public Comment (Any item on or off the Agenda)

3

Oath of Office - Township Police Officer

Chairman of the Board, assisted by members of the Board, will administer the Oath of Office to our recently appointed Police Officer: Benjamin Miller.

308/2023

4

PR #SUB-23-9 - Park Place Amendment No. 59 - Preliminary and Final Subdivision (TLD 12/30/23)

Motion to adopt Resolution No. 2023-62, granting a Lot Line Revision approval to create five (5) lots on Lot 8-4 along Nolan Circle within the Park Place, Phase 8A Development.

302/2023

6

CAR #22-19-14 - Change Order - Sun Valley Utilities Upgrades

Motion to approve CAR #22-19-14 - Change Order - Sun Valley Utilities Upgrades for a deduct in the amount of ($40,782.60).

325/2023

7

CAR #22-29-05 - Change Order - Municipal Campus Admin Side Parking Lot

Motion to approve CAR #22-29-05 - Change Order - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $8,400.00 for additional storm line under the pavement.

322/2023

8

CAR #22-30-05 - Change Order - Fox Run Sewer System and Stormwater Infrastructure Upgrades

Motion to approve CAR #22-30-05 - Change Order - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $10,853.26.

327/2023

9

CAR #23-12-04 - Change Order - Water Main Replacement - East Commons Drive

Motion to approve CAR #23-12-04 - Change Order - Water Main Replacement - East Commons Drive to JR Contracting, LLC. in the amount of $8,651.00 for unforeseen underground conflicts.

326/2023

10

CAR #22-29-06 - Partial Payment - Municipal Campus Admin Side Parking Lot

Motion to approve CAR #22-29-06 - Partial Payment - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $147,186.90.

323/2023

11

CAR #22-30-06 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades

Motion to approve CAR #22-30-06 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $184,220.94.

328/2023

12

CAR #23-02-10 - Partial Payment - Pickleball Expansion Project

Motion to approve CAR #23-02-10 - Partial Payment - Pickleball Expansion Project to C. H. & D. Enterprises, Inc. in the amount of $51,418.75.

312/2023

13

CAR #23-12-05 - Partial Payment - Water Main Replacement - East Commons Drive

Motion to approve CAR #23-12-05 - Partial Payment - Water Main Replacement - East Commons Drive to JR Contracting, LLC. in the amount of $55,267.34.

329/2023

14

CAR #22-19-15 - Final Payment - Sun Valley Utilities Upgrades

Motion to approve CAR #22-19-15 - Final Payment - Sun Valley Utilities Upgrades to J.S. Bova Excavating in the amount of $67,083.16.

324/2023

15

CAR #23-14-02 - Bid Rejection - Interceptor No. 7 Rehabilitation and Stream Restoration

The bids for this project came in significantly over budget. We are proposing to complete this project next year utilizing Township Public Works crews.

Motion to approve CAR #23-14-02 - Bid Rejection - Interceptor No. 7 Rehabilitation and Stream Restoration.

310/2023

16

CAR #23-16-01 - Authorization to Bid - Route 19 & Short Street Signal Replacement

This project involves replacement of one of the oldest traffic signals in the Township that has not already been replaced. The project is supported by ARLE grant in the amount of $350,000. The project will bring the signal up to current Township standards.

Motion to approve CAR #23-16-01 - Authorization to Bid - Route 19 & Short Street Signal Replacement.

309/2023

17

Purchase Approval #23594 - 2023 Ford F350 Utility Truck

This truck was previously approved by the Board at the October 5, 2023 meeting. However, the vendor sold the truck before we placed the order. This approval is to purchase the vehicle from a different vendor.

Motion to approve Purchase Approval #23594 - 2023 Ford F350 Utility Truck to Laurel Motors Inc., via Co-Stars State contract, in the amount of $63,365.00 (inclusive of a $13,000 trade-in) for use within our Utilities Department.

313/2023

18

Purchase Approval #23608 - Community Park North Phase 1 Final Design & Permitting

The Township received notice last week that we have been awarded a $2,700,000. DCNR grant to fund the Community Park North project. Therefore, we are requesting authorization to move forward with the design of the project.

Motion to approve Purchase Approval #23608 - Community Park North Phase 1 Final Design & Permitting to HRG/Herbert Rowland & Grubic, Inc. in the amount of $217,300.00.

333/2023

19

Purchase Approval #23618 - Franklin Road Improvements - Technical Assistance on Routing, Design & Permitting

Motion to approve Purchase Approval #23618 - Franklin Road Improvements - Technical Assistance on Routing, Design & Permitting to KCI Technologies, Inc. in the amount of $55,000.00

334/2023

20

Purchase Approval #24001 - 2024 Ford F350 Truck with a Flatbed

Motion to approve Purchase Approval #24001 - 2024 Ford F350 Truck with a Flatbed to Laurel Motors, Inc. in the amount of $59,510.00 for use within the Utilities Department.

316/2023

21

Bond Release Requests

Motion to approve the following bond releases:

PARTIAL RELEASE:

D2223-07-PH 2B - Cenci's' Pizza
D0408-10-PH 8A - Park Place Phase 8A
D0408-02-PH 8B - Park Place Phase 8B
D0408-07-PH-7 - Park Place Phase 7

FINAL RELEASE:

D2614-02-PS - Laurel Pointe Pump Station

314/2023

22

Sewage Planning Module - 213 Hope Road

Motion to adopt Resolution No. 2023-63, approving the Sewage Facilities Planning Module for small flow treatment facility located at 213 Hope Road.

315/2023

23

School Resource Officer Agreement with Seneca Valley School District

The Seneca Valley School District requested the Township provide three (3) officers to serve as School Resource Officers for each of the three buildings, Haine Middle/Elementary, Ehrman Crest Middle/Elementary and Rowan Elementary, located within the Township. The District will reimburse the Township for those costs. The Agreement is retroactive to begin on September 1, 2023 and expires at the conclusion of the 2027-2028 school year.


Motion to approve the School Resource Officers Agreement with Seneca Valley School District retroactive to begin on September 1, 2023 and expiring at the conclusion of the 2027-2028 school year.

301/2023

24

SHACOG 2023 Fall Commodities

Motion to approve the awards for the SHACOG 2023 Fall Commodities bids as follows:

1. Gasoline/Diesel Fuel - Glassmere Fuel Service, Inc
2. Pesticides
. E.H. Griffith, Inc.
. Harrell's
. Nutrien Solutions
. Helena Agri-Enterprises, LLC
. Walker Supply, Inc.

303/2023

25

Multimodal Transportation Funding Grant Application

Motion to adopt Resolution No. 2023-64, approving submission of a grant application for PennDOT's Multimodal Transportation Fund (MTF) Statewide Competitive Funding Program. The application includes intersection improvements at Unionville Road and Progress Avenue to provide safety and connectivity upgrades.

318/2023

26

Minutes - September 28, 2023 and October 5, 2023

Motion to approve the following meeting minutes:

1. September 28, 2023 - Agenda Preparation Meeting
2. October 5, 2023 - Regular Meeting

319/2023

27

Remittance Proposals and Payroll Warrants

Motion to approve the following Remittance Proposals and Payroll Warrants:

1. Remittance Proposal SEP23WIR dated 09-30-23
2. Remittance Proposal SEP23PPD dated 09-30-23
3. Remittance Proposal OCT23MID dated 10-18-23
4. Remittance Proposal OCT23REF dated 10-20-23
5. Remittance Proposal NOV23BIG dated 11-03-23
6. Payroll Warrant 202023 dated 09-29-23
7. Payroll Warrant 212023 dated 10-13-23
8. Payroll Warrant S1823 dated 09-29-23
9. Payroll Warrant S1923 dated 10-16-23

300/2023

28

Personnel

Two (2) Recommendations (Motions attached)

335/2023

29

Tax Assessment Appeal - Home Depot

Motion to approve the settlement of the tax assessment appeal filed by Smail Family Limited Partnership (Home Depot) at Butler County Case No. 2020-40322, to set the assessed values based on a fair market value of $9,600,000 for each of the tax years at issue, and to adjust the tax bills in accordance with the terms of the proposed settlement.

307/2023

30

Monthly Reports

1. Planning and Development Services - September 2023
2. Police Department - September 2023
3. Fire Company - September 2023
4. EMS Monthly Report - September 2023
5. Open Records Summary - September 2023
6. Property Tax Collections - September 2023
7. Budget Report - September 2023
8. Utilities Department - September 2023
9. Public Works - October 2023
10. Information Technology - October 2023
11. Communications - October 2023
12. Cranberry Highlands Golf - October 2023

299/2023

31

Additional Business

32

Motion to adjourn

1

Pledge of Allegiance/Roll Call

2

Public Comment (Any item on or off the Agenda)

3

Oath of Office - Township Police Officer

Chairman of the Board, assisted by members of the Board, will administer the Oath of Office to our recently appointed Police Officer: Benjamin Miller.

308/2023

4

PR #SUB-23-9 - Park Place Amendment No. 59 - Preliminary and Final Subdivision (TLD 12/30/23)

Motion to adopt Resolution No. 2023-62, granting a Lot Line Revision approval to create five (5) lots on Lot 8-4 along Nolan Circle within the Park Place, Phase 8A Development.

302/2023

5

Community Park North

The Township received a $2.8 million grant for the Community Park North project. An action item later in the agenda requests the Board advance design services for this project.

Staff will present an overview of this project to refresh the Board on the overall plan.

337/2023

6

CAR #22-19-14 - Change Order - Sun Valley Utilities Upgrades

Motion to approve CAR #22-19-14 - Change Order - Sun Valley Utilities Upgrades for a deduct in the amount of ($40,782.60).

325/2023

7

CAR #22-29-05 - Change Order - Municipal Campus Admin Side Parking Lot

Motion to approve CAR #22-29-05 - Change Order - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $8,400.00 for additional storm line under the pavement.

322/2023

8

CAR #22-30-05 - Change Order - Fox Run Sewer System and Stormwater Infrastructure Upgrades

Motion to approve CAR #22-30-05 - Change Order - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $10,853.26.

327/2023

9

CAR #23-12-04 - Change Order - Water Main Replacement - East Commons Drive

Motion to approve CAR #23-12-04 - Change Order - Water Main Replacement - East Commons Drive to JR Contracting, LLC. in the amount of $8,651.00 for unforeseen underground conflicts.

326/2023

10

CAR #22-29-06 - Partial Payment - Municipal Campus Admin Side Parking Lot

Motion to approve CAR #22-29-06 - Partial Payment - Municipal Campus Admin Side Parking Lot to Youngblood Paving, Inc. in the amount of $147,186.90.

323/2023

11

CAR #22-30-06 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades

Motion to approve CAR #22-30-06 - Partial Payment - Fox Run Sewer System and Stormwater Infrastructure Upgrades to Thomas Construction, Inc. in the amount of $184,220.94.

328/2023

12

CAR #23-02-10 - Partial Payment - Pickleball Expansion Project

Motion to approve CAR #23-02-10 - Partial Payment - Pickleball Expansion Project to C. H. & D. Enterprises, Inc. in the amount of $51,418.75.

312/2023

13

CAR #23-12-05 - Partial Payment - Water Main Replacement - East Commons Drive

Motion to approve CAR #23-12-05 - Partial Payment - Water Main Replacement - East Commons Drive to JR Contracting, LLC. in the amount of $55,267.34.

329/2023

14

CAR #22-19-15 - Final Payment - Sun Valley Utilities Upgrades

Motion to approve CAR #22-19-15 - Final Payment - Sun Valley Utilities Upgrades to J.S. Bova Excavating in the amount of $67,083.16.

324/2023

15

CAR #23-14-02 - Bid Rejection - Interceptor No. 7 Rehabilitation and Stream Restoration

The bids for this project came in significantly over budget. We are proposing to complete this project next year utilizing Township Public Works crews.

Motion to approve CAR #23-14-02 - Bid Rejection - Interceptor No. 7 Rehabilitation and Stream Restoration.

310/2023

16

CAR #23-16-01 - Authorization to Bid - Route 19 & Short Street Signal Replacement

This project involves replacement of one of the oldest traffic signals in the Township that has not already been replaced. The project is supported by ARLE grant in the amount of $350,000. The project will bring the signal up to current Township standards.

Motion to approve CAR #23-16-01 - Authorization to Bid - Route 19 & Short Street Signal Replacement.

309/2023

17

Purchase Approval #23594 - 2023 Ford F350 Utility Truck

This truck was previously approved by the Board at the October 5, 2023 meeting. However, the vendor sold the truck before we placed the order. This approval is to purchase the vehicle from a different vendor.

Motion to approve Purchase Approval #23594 - 2023 Ford F350 Utility Truck to Laurel Motors Inc., via Co-Stars State contract, in the amount of $63,365.00 (inclusive of a $13,000 trade-in) for use within our Utilities Department.

313/2023

18

Purchase Approval #23608 - Community Park North Phase 1 Final Design & Permitting

The Township received notice last week that we have been awarded a $2,700,000. DCNR grant to fund the Community Park North project. Therefore, we are requesting authorization to move forward with the design of the project.

Motion to approve Purchase Approval #23608 - Community Park North Phase 1 Final Design & Permitting to HRG/Herbert Rowland & Grubic, Inc. in the amount of $217,300.00.

333/2023

19

Purchase Approval #23618 - Franklin Road Improvements - Technical Assistance on Routing, Design & Permitting

Motion to approve Purchase Approval #23618 - Franklin Road Improvements - Technical Assistance on Routing, Design & Permitting to KCI Technologies, Inc. in the amount of $55,000.00

334/2023

20

Purchase Approval #24001 - 2024 Ford F350 Truck with a Flatbed

Motion to approve Purchase Approval #24001 - 2024 Ford F350 Truck with a Flatbed to Laurel Motors, Inc. in the amount of $59,510.00 for use within the Utilities Department.

316/2023

21

Bond Release Requests

Motion to approve the following bond releases:

PARTIAL RELEASE:

D2223-07-PH 2B - Cenci's' Pizza
D0408-10-PH 8A - Park Place Phase 8A
D0408-02-PH 8B - Park Place Phase 8B
D0408-07-PH-7 - Park Place Phase 7

FINAL RELEASE:

D2614-02-PS - Laurel Pointe Pump Station

314/2023

22

Sewage Planning Module - 213 Hope Road

Motion to adopt Resolution No. 2023-63, approving the Sewage Facilities Planning Module for small flow treatment facility located at 213 Hope Road.

315/2023

23

School Resource Officer Agreement with Seneca Valley School District

The Seneca Valley School District requested the Township provide three (3) officers to serve as School Resource Officers for each of the three buildings, Haine Middle/Elementary, Ehrman Crest Middle/Elementary and Rowan Elementary, located within the Township. The District will reimburse the Township for those costs. The Agreement is retroactive to begin on September 1, 2023 and expires at the conclusion of the 2027-2028 school year.


Motion to approve the School Resource Officers Agreement with Seneca Valley School District retroactive to begin on September 1, 2023 and expiring at the conclusion of the 2027-2028 school year.

301/2023

24

SHACOG 2023 Fall Commodities

Motion to approve the awards for the SHACOG 2023 Fall Commodities bids as follows:

1. Gasoline/Diesel Fuel - Glassmere Fuel Service, Inc
2. Pesticides
. E.H. Griffith, Inc.
. Harrell's
. Nutrien Solutions
. Helena Agri-Enterprises, LLC
. Walker Supply, Inc.

303/2023

25

Multimodal Transportation Funding Grant Application

Motion to adopt Resolution No. 2023-64, approving submission of a grant application for PennDOT's Multimodal Transportation Fund (MTF) Statewide Competitive Funding Program. The application includes intersection improvements at Unionville Road and Progress Avenue to provide safety and connectivity upgrades.

318/2023

26

Minutes - September 28, 2023 and October 5, 2023

Motion to approve the following meeting minutes:

1. September 28, 2023 - Agenda Preparation Meeting
2. October 5, 2023 - Regular Meeting

319/2023

27

Remittance Proposals and Payroll Warrants

Motion to approve the following Remittance Proposals and Payroll Warrants:

1. Remittance Proposal SEP23WIR dated 09-30-23
2. Remittance Proposal SEP23PPD dated 09-30-23
3. Remittance Proposal OCT23MID dated 10-18-23
4. Remittance Proposal OCT23REF dated 10-20-23
5. Remittance Proposal NOV23BIG dated 11-03-23
6. Payroll Warrant 202023 dated 09-29-23
7. Payroll Warrant 212023 dated 10-13-23
8. Payroll Warrant S1823 dated 09-29-23
9. Payroll Warrant S1923 dated 10-16-23

300/2023

28

Personnel

Two (2) Recommendations (Motions attached)

335/2023

29

Tax Assessment Appeal - Home Depot

Motion to approve the settlement of the tax assessment appeal filed by Smail Family Limited Partnership (Home Depot) at Butler County Case No. 2020-40322, to set the assessed values based on a fair market value of $9,600,000 for each of the tax years at issue, and to adjust the tax bills in accordance with the terms of the proposed settlement.

307/2023

30

Monthly Reports

1. Planning and Development Services - September 2023
2. Police Department - September 2023
3. Fire Company - September 2023
4. EMS Monthly Report - September 2023
5. Open Records Summary - September 2023
6. Property Tax Collections - September 2023
7. Budget Report - September 2023
8. Utilities Department - September 2023
9. Public Works - October 2023
10. Information Technology - October 2023
11. Communications - October 2023
12. Cranberry Highlands Golf - October 2023

299/2023

31

Additional Business

32

Motion to adjourn