Meeting Details
Board of Supervisors - Regular Meeting
Held at: Council Chambers
Thursday, 03/05/2020
Begin: 6:30 PM
Minutes
Call to Order - Chairman Hadley
1
Pledge of Allegiance/Roll Call
2
Announcement
3
Public Comment (Any item on or off the Agenda)
4
Cranberry Township EMS Annual Update to the Board
The Leadership of the Cranberry Township Emergency Medical Services (CTEMS) will present their annual report to the Board of Supervisors this evening.
The Leadership of the Cranberry Township Emergency Medical Services (CTEMS) will present their annual report to the Board of Supervisors this evening.
5
How Cranberry Township is preparing for the Coronavirus
Presentation by Cranberry Township Emergency Medical Services (CTEMS) and the Department of Fire and Emergency Services (DFES) on the pre-planning that is underway to prepare our community for potential impacts of the coronavirus.
Presentation by Cranberry Township Emergency Medical Services (CTEMS) and the Department of Fire and Emergency Services (DFES) on the pre-planning that is underway to prepare our community for potential impacts of the coronavirus.
Administration - Chairman Hadley
7
Meeting Minutes:
Motion to approve the following Meeting Minutes:
1. Minutes of the January 30, 2020 Agenda Preparation Meeting.
2. Minutes of the February 27, 2020 Agenda Preparation Meeting.
Motion to approve the following Meeting Minutes:
1. Minutes of the January 30, 2020 Agenda Preparation Meeting.
2. Minutes of the February 27, 2020 Agenda Preparation Meeting.
8
Remittance Proposals & Payroll Warrants
Motion to approve the following Remittance Proposals & Payroll Warrants:
1. Remittance Proposal JAN20PPD dated 1/31/20
2. Remittance Proposal JAN20WIR dated 1/31/20
3. Remittance Proposal FEB20M19 dated 2/19/20
4. Remittance Proposal FEB20MID dated 2/19/20
5. Remittance Proposal FEB20REF dated 2/24/20
6. Remittance Proposal MAR20BIG dated 3/06/20
7. Payroll Warrant 022020 dated 1/24/20
8. Payroll Warrant S0220 dated 1/31/20
9. Payroll Warrant 032020 dated 2/7/20
10. Payroll Warrant S0320 dated 2/14/20
Motion to approve the following Remittance Proposals & Payroll Warrants:
1. Remittance Proposal JAN20PPD dated 1/31/20
2. Remittance Proposal JAN20WIR dated 1/31/20
3. Remittance Proposal FEB20M19 dated 2/19/20
4. Remittance Proposal FEB20MID dated 2/19/20
5. Remittance Proposal FEB20REF dated 2/24/20
6. Remittance Proposal MAR20BIG dated 3/06/20
7. Payroll Warrant 022020 dated 1/24/20
8. Payroll Warrant S0220 dated 1/31/20
9. Payroll Warrant 032020 dated 2/7/20
10. Payroll Warrant S0320 dated 2/14/20
9
Consideration of Contract with Perkins Eastman for the renovation of interior office space in the Municipal Center
Tonight, the Board will be asked to consider the following motion to approve the proposal from Perkins Eastman for design services for the renovation of the interior administrative office space in the Municipal Center. The renovation will provide for more efficient use of existing space to facilitate the expansion of needed work and meeting space. In addition, the renovation will provide for the upgrading of the infrastructure that is needed to support the growing use of technology in those workspaces. Key components of the renovation will include the following: increase of 15-20 individual work spaces, with built-in flexibility; additional meeting spaces; provide for the Communications Team to move to the administration area, which will provide for enhanced collaboration with the other Departments and frees up the space in the front hallway currently being used by that Team; adds a dedicated IT Lab Space; additional employee restroom; enhanced kitchen/gathering space and significantly enhanced customer service area to improve interfacing with residents and customers.
Motion to approve Purchase Approval No. 00002121-00 for Phase I Design Services in the not to exceed amount of $359,909.00 pursuant to the revised January 30, 2020 Proposal by Perkins Eastman for the renovation of the administrative spaces in the Municipal Center.
Tonight, the Board will be asked to consider the following motion to approve the proposal from Perkins Eastman for design services for the renovation of the interior administrative office space in the Municipal Center. The renovation will provide for more efficient use of existing space to facilitate the expansion of needed work and meeting space. In addition, the renovation will provide for the upgrading of the infrastructure that is needed to support the growing use of technology in those workspaces. Key components of the renovation will include the following: increase of 15-20 individual work spaces, with built-in flexibility; additional meeting spaces; provide for the Communications Team to move to the administration area, which will provide for enhanced collaboration with the other Departments and frees up the space in the front hallway currently being used by that Team; adds a dedicated IT Lab Space; additional employee restroom; enhanced kitchen/gathering space and significantly enhanced customer service area to improve interfacing with residents and customers.
Motion to approve Purchase Approval No. 00002121-00 for Phase I Design Services in the not to exceed amount of $359,909.00 pursuant to the revised January 30, 2020 Proposal by Perkins Eastman for the renovation of the administrative spaces in the Municipal Center.
Planning & Development Services - Supervisor Skorupan
Parks & Recreation and Library - Vice-Chairman Manipole
Public Works and Engineering - Supervisor Hezlep
12
Contract Action Requests (CAR's)
13
Contract Change Orders
14
CAR #19-12-09 - Change Order - Library Makerspace & Renovations - Electrical Construction
Motion to approve CAR #19-12-09 - Change Order - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $1,683.00 (Contract Addition - See Description)
Motion to approve CAR #19-12-09 - Change Order - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $1,683.00 (Contract Addition - See Description)
15
CAR #19-14-05 - Change Order - Library Makerspace & Renovations - Plumbing Construction
Motion to approve CAR #19-14-05 - Change Order - Library Makerspace & Renovations - Plumbing Construction - to Newman Plumbing, Inc. in the amount of $6,615.03. (Contract Addition - See Description)
Motion to approve CAR #19-14-05 - Change Order - Library Makerspace & Renovations - Plumbing Construction - to Newman Plumbing, Inc. in the amount of $6,615.03. (Contract Addition - See Description)
16
CAR #19-16-04 - Change Order - BCWPCF - Parking Lot Paving
Motion to approve CAR #19-16-04 - Change Order - Brush Creek Water Pollution Control Facility - Parking Lot Paving - to Youngblood Paving. The Change Order is requesting authorization for an extension of contract completion date to May 15, 2020 due to weather.
Motion to approve CAR #19-16-04 - Change Order - Brush Creek Water Pollution Control Facility - Parking Lot Paving - to Youngblood Paving. The Change Order is requesting authorization for an extension of contract completion date to May 15, 2020 due to weather.
17
Contract Payments
18
CAR #19-12-08 - Partial Payment - Library Makerspace & Renovations - Electrical Construction
Motion to approve CAR #19-12-08 - Partial Payment - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $56,034.42.
Motion to approve CAR #19-12-08 - Partial Payment - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $56,034.42.
19
CAR #19-11-12 - Partial Payment - Library Makerspace & Renovations - General Construction
Motion to approve CAR #19-11-12 - Partial Payment - Library Makerspace & Renovations - General Construction - to Freedom Enterprises & Assoc. in the amount of $35,385.00.
Motion to approve CAR #19-11-12 - Partial Payment - Library Makerspace & Renovations - General Construction - to Freedom Enterprises & Assoc. in the amount of $35,385.00.
20
CAR #19-08-05 - Partial Payment - Route 19 & St. Francis Way - Traffic Signal Replacement
Motion to approve CAR #19-08-05 - Partial Payment - Route 19 & St. Francis Way - Traffic Signal Replacement - to Traffic Control & Engineering Co., in the amount of $246,287.82.
Motion to approve CAR #19-08-05 - Partial Payment - Route 19 & St. Francis Way - Traffic Signal Replacement - to Traffic Control & Engineering Co., in the amount of $246,287.82.
21
Contract Awards
22
CAR #20-02-02 - Contract Award - Superpave Street Resurfacing 2020
Motion to approve CAR #20-02-02 - Contract Award - Superpave Street Resurfacing 2020 - to Youngblood Paving, Inc. in the amount of $799,308.80.
Motion to approve CAR #20-02-02 - Contract Award - Superpave Street Resurfacing 2020 - to Youngblood Paving, Inc. in the amount of $799,308.80.
23
CAR #20-03-02 - Contract Award - Seal Coating 2020
Motion to approve CAR #20-03-02 - Contract Award - Seal Coating 2020 - to Russell Standard Corp. in the amount of $143,944.08.
Motion to approve CAR #20-03-02 - Contract Award - Seal Coating 2020 - to Russell Standard Corp. in the amount of $143,944.08.
24
CAR #20-04-02 - Contract Award - Crack Sealing 2020
Motion to approve CAR #20-04-02 - Contract Award - Crack Sealing 2020 - to Crilon Corp. in the amount of $54,208.55.
Motion to approve CAR #20-04-02 - Contract Award - Crack Sealing 2020 - to Crilon Corp. in the amount of $54,208.55.
25
CAR #16-05-06 - Contract Award - Printing Services - Cranberry Township Newsletter
Motion to approve CAR #16-05-06 - Contract Award - Printing Services - Cranberry Township Newsletter - to Knepper Press Corp. in the amount of $22,702.34 (Year 5).
Motion to approve CAR #16-05-06 - Contract Award - Printing Services - Cranberry Township Newsletter - to Knepper Press Corp. in the amount of $22,702.34 (Year 5).
26
Authorizations to Bid
27
CAR #20-06-02 - Bid Rejection/No Bids - Authorization to Rebid - BCWPCF - Disposal of Bio-Solids, Grit & Screening
Motion to approve CAR #20-06-02 - Bid Rejection/No Bids - Authorization to Rebid - Brush Creek Water Pollution Control Facility - Disposal of Bio-Solids, Grit & Screening.
Motion to approve CAR #20-06-02 - Bid Rejection/No Bids - Authorization to Rebid - Brush Creek Water Pollution Control Facility - Disposal of Bio-Solids, Grit & Screening.
28
CAR #20-08-01 - Authorization-to-Bid - Line Painting & Traffic Markings
Motion to approve CAR #20-08-01 - Authorization-to-Bid - Line Painting & Traffic Markings.
Motion to approve CAR #20-08-01 - Authorization-to-Bid - Line Painting & Traffic Markings.
29
CAR #20-09-01 - Authorization-to-Bid - Cranberry Township Parks - Fencing Projects
Motion to approve CAR #20-09-01 - Authorization-to-Bid - Cranberry Township Parks - Fencing Projects.
Motion to approve CAR #20-09-01 - Authorization-to-Bid - Cranberry Township Parks - Fencing Projects.
30
Purchase Awards
31
Purchase Approval #00002134-00 - Pure Storage FA X20 Solution
Motion to approve Purchase Approval #00002134-00 - Pure Storage FA X20 Solution - to Virtix IT Consulting, LLC (COSTARS 003-505) in the amount of $313,286.
Motion to approve Purchase Approval #00002134-00 - Pure Storage FA X20 Solution - to Virtix IT Consulting, LLC (COSTARS 003-505) in the amount of $313,286.
32
Purchase Approval #00002132-00 - Liebert CRV20 Precision Cooling System for Traffic Operations Center (TOC) Server Room
Motion to approve Purchase Approval #00002132-00 - Liebert CRV20 Precision Cooling System for Traffic Operations Center (TOC) Server Room - to Vertiv Corporation (PEPPM 528897-286 Contract) in the amount of $26,850.
Motion to approve Purchase Approval #00002132-00 - Liebert CRV20 Precision Cooling System for Traffic Operations Center (TOC) Server Room - to Vertiv Corporation (PEPPM 528897-286 Contract) in the amount of $26,850.
33
Purchase Approval #00002133-00 - Network Penetration Testing Services
Motion to approve Purchase Approval #00002133-00 - Network Penetration Testing Services - to Schneider Downs in the amount of $22,000.
Motion to approve Purchase Approval #00002133-00 - Network Penetration Testing Services - to Schneider Downs in the amount of $22,000.
34
Purchase Approval #00002123-00 - Purchase of Six (6) Utility Carts (Golf Course)
Motion to approve Purchase Approval #00002123-00 - Purchase of Six (6) Utility Carts (Golf Course) - to Club Car LLC in the amount of $49,500 (includes trade-ins).
Motion to approve Purchase Approval #00002123-00 - Purchase of Six (6) Utility Carts (Golf Course) - to Club Car LLC in the amount of $49,500 (includes trade-ins).
35
Purchase Approval #00002122-00 - 2020 Bobcat T770 Compact Track Loader (Skid Steer & Mini Excavator) with Brushcat Mower Attachment
Motion to approve Purchase Approval #00002122-00 - 2020 Bobcat T770 Compact Track Loader (Skid Steer & Mini Excavator) with Brushcat Mower Attachment (DPW)- to Bobcat of Pittsburgh in the amount of $54,985.11 (includes trade-in).
Motion to approve Purchase Approval #00002122-00 - 2020 Bobcat T770 Compact Track Loader (Skid Steer & Mini Excavator) with Brushcat Mower Attachment (DPW)- to Bobcat of Pittsburgh in the amount of $54,985.11 (includes trade-in).
36
Bond Release Requests
37
Bond Release Requests:
Motion to approve the following Bond Release Requests:
FINAL RELEASE DENIED:
1. D0408-07-PH35 - Park Place, Phases 3 & 5
2. D0408-16-RPH2 - Park Place Revised Phase 2
FINAL RELEASE DENIED - PARTIAL RELEASE:
3. D0408-14-PHM3 - Park Place, Phase M3
PARTIAL RELEASE
4. D0408-07-PH6 - Park Place, Phase 6
5. D0408-10-PH4 - Park Place, Phase 4
Motion to approve the following Bond Release Requests:
FINAL RELEASE DENIED:
1. D0408-07-PH35 - Park Place, Phases 3 & 5
2. D0408-16-RPH2 - Park Place Revised Phase 2
FINAL RELEASE DENIED - PARTIAL RELEASE:
3. D0408-14-PHM3 - Park Place, Phase M3
PARTIAL RELEASE
4. D0408-07-PH6 - Park Place, Phase 6
5. D0408-10-PH4 - Park Place, Phase 4
38
Approval of an Intergovernmental Project: The Lower Connoquenessing Watershed - Stormwater Planning Study
The Board is being asked this evening to consider approval of the Township's participation in the intergovernmental project entitled the Lower Connoquenessing Watershed - Stormwater Planning Study. This Study is between nine municipalities, those being the Boroughs of Zelienople, Harmony, Evans City, Mars and Seven Fields and the Townships of Jackson, Lancaster, Adams and Cranberry, and the County of Butler. Due to extraordinary flooding events that have occurred within the Connoquenessing Watershed in recent history, municipalities accept the fact that their stormwater practices have a regional impact. This study will provide updated stormwater release rates to determine if those rates could be managed to help reduce flooding. The study will also identify three significant physical improvement projects in each municipality that has the potential to provide relief during flooding events, along with the proposed costs of those improvements. Herbert, Rowland and Grubic, Inc. (HRG) will conduct the study with the County of Butler contributing 20% of the total cost of $76,380.00, with the balance being divided between nine municipalities. Cranberry Township's costs will be $8,147.20.
Motion to adopt Resolution No. 2020-____, approving participation in the Lower Connoquenessing Watershed Stormwater Planning Study in collaboration with 8 other municipalities and the County of Butler, at a cost of $8,147.20.
The Board is being asked this evening to consider approval of the Township's participation in the intergovernmental project entitled the Lower Connoquenessing Watershed - Stormwater Planning Study. This Study is between nine municipalities, those being the Boroughs of Zelienople, Harmony, Evans City, Mars and Seven Fields and the Townships of Jackson, Lancaster, Adams and Cranberry, and the County of Butler. Due to extraordinary flooding events that have occurred within the Connoquenessing Watershed in recent history, municipalities accept the fact that their stormwater practices have a regional impact. This study will provide updated stormwater release rates to determine if those rates could be managed to help reduce flooding. The study will also identify three significant physical improvement projects in each municipality that has the potential to provide relief during flooding events, along with the proposed costs of those improvements. Herbert, Rowland and Grubic, Inc. (HRG) will conduct the study with the County of Butler contributing 20% of the total cost of $76,380.00, with the balance being divided between nine municipalities. Cranberry Township's costs will be $8,147.20.
Motion to adopt Resolution No. 2020-____, approving participation in the Lower Connoquenessing Watershed Stormwater Planning Study in collaboration with 8 other municipalities and the County of Butler, at a cost of $8,147.20.
39
Breakneck Creek Regional Authority/Cranberry Township Sewer Line Connection Agreement
The Board is being asked this evening to consider the following motion to approve the Sewer Line Connection Agreement between the Breakneck Creek Regional Authority (BRCA) and Cranberry Township, This agreement has been approved by BRCA. This agreement will provide for the elimination of the Franklin Acres Lift Station, with the flow being diverted through this new line to the Breakneck Treatment Plant.
Motion to approve the Breakneck Creek Regional Authority/Cranberry Township Sewer Line Connection Agreement.
The Board is being asked this evening to consider the following motion to approve the Sewer Line Connection Agreement between the Breakneck Creek Regional Authority (BRCA) and Cranberry Township, This agreement has been approved by BRCA. This agreement will provide for the elimination of the Franklin Acres Lift Station, with the flow being diverted through this new line to the Breakneck Treatment Plant.
Motion to approve the Breakneck Creek Regional Authority/Cranberry Township Sewer Line Connection Agreement.
40
MSA Thruway Contract No. 19-15 - Termination of Assignment of Payment Agreement
The Board approved an assignment of payment agreement for the MSA Thruway contract at the 12/12/19 Board meeting at the request of the Contractor. The agreement is no longer necessary. The Solicitor's office has reviewed the documentation and concurs with termination of the agreement. This evening, the Board is being asked to consider the following motion to approve the termination of the payment direction agreement between Cranberry Township and Allegheny Excavating for the MSA Thruway contract (Contract No. 19-15).
Motion to approve the agreement with Allegheny Excavating, Inc. to terminate the payment direction agreement dated December 12, 2019, and to authorize execution of the Termination of Payment Direction by the Township Manager.
The Board approved an assignment of payment agreement for the MSA Thruway contract at the 12/12/19 Board meeting at the request of the Contractor. The agreement is no longer necessary. The Solicitor's office has reviewed the documentation and concurs with termination of the agreement. This evening, the Board is being asked to consider the following motion to approve the termination of the payment direction agreement between Cranberry Township and Allegheny Excavating for the MSA Thruway contract (Contract No. 19-15).
Motion to approve the agreement with Allegheny Excavating, Inc. to terminate the payment direction agreement dated December 12, 2019, and to authorize execution of the Termination of Payment Direction by the Township Manager.
Public Safety - Supervisor Mazzoni
Solicitor
42
Additional Solicitor Business
Reports
43
Monthly Reports:
1. Planning & Development Services for January 2020
2. Cranberry Library Director's Report for February 2020
3. Police Department for January 2020
4. Technology & Communications for February 2020
5. Cranberry Township Emergency Medical Services (CTEMS) for January 2020
6. Public Works Department Activity Report for February 2020
7. BCTP Flow Data Report for February 2020
8. BCTP Compliance History Report for February 2020
9. Engineering Monthly Newsletter Update for February 2020
10. Cranberry Highlands Golf Course Report for February 2020
11. Budget & Balance Sheet for December 2019
12. Budget & Balance Sheet for January 2020
13. Property Tax Collections - October through December 2019
14. Open Records Summary - 2/1/20 to 2/27/20
1. Planning & Development Services for January 2020
2. Cranberry Library Director's Report for February 2020
3. Police Department for January 2020
4. Technology & Communications for February 2020
5. Cranberry Township Emergency Medical Services (CTEMS) for January 2020
6. Public Works Department Activity Report for February 2020
7. BCTP Flow Data Report for February 2020
8. BCTP Compliance History Report for February 2020
9. Engineering Monthly Newsletter Update for February 2020
10. Cranberry Highlands Golf Course Report for February 2020
11. Budget & Balance Sheet for December 2019
12. Budget & Balance Sheet for January 2020
13. Property Tax Collections - October through December 2019
14. Open Records Summary - 2/1/20 to 2/27/20
Additional Business
44
Additional Business
Items marked in red have been added since the initial agenda.