Meeting Details
Board of Supervisors - Agenda Preparation Meeting
Held at: Council Chambers
Thursday, 11/17/2022
From 6:30 PM to 8:00 PM
Minutes
Call to Order
1
Pledge of Allegiance
2
Ms. Hester's students from Rowan Elementary Purpose program will lead the Pledge of Allegiance before this evening's meeting.
3
Roll Call
4
Public Comment (Any item on or off the Agenda except for Public Hearing Items)
Public Hearings
5
PR #PRD-22-5 - Laurel Pointe - Revised Tentative Planned Residential Dev (TLD to open public hearing 12/2/22)
Accept public comment on a Revised Tentative Planned Residential Development application for revisions to the housing types in Phase 2 which reduces the previously approved one hundred sixty-eight (168) single family residential lots to one hundred sixty-one (161) single family residential lots in the development located along Franklin Road in the PRD zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration at the December 8, 2022 Regular meeting.)
Accept public comment on a Revised Tentative Planned Residential Development application for revisions to the housing types in Phase 2 which reduces the previously approved one hundred sixty-eight (168) single family residential lots to one hundred sixty-one (161) single family residential lots in the development located along Franklin Road in the PRD zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration at the December 8, 2022 Regular meeting.)
6
PR #COND-22-9 - Univest Financial Corp. - Conditional Use (TLD to open public hearing 12/1/22)
Accept public comment on a Conditional Use application for a 3,000 square foot Financial Institution without drive-thru use within an existing building located a 51 Dutilh Road in the SU-1 zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration for BOARD ACTION THIS EVENING under Planning and Development Services.)
Accept public comment on a Conditional Use application for a 3,000 square foot Financial Institution without drive-thru use within an existing building located a 51 Dutilh Road in the SU-1 zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration for BOARD ACTION THIS EVENING under Planning and Development Services.)
Planning & Development Services
7
FOR BOARD ACTION THIS EVENING
Conditional Use Approval Extension (True Storage, ESI)
The Conditional Use Application (COND-21-71) - True Storage ESI was originally presented at a public hearing on November 18, 2021 and approved by the Board in conjunction with Land Development Application (LD-21-10) on December 9, 2021.
Motion to approve a request for a one year extension of the Conditional Use Application (COND-21-7) - True Storage, ESI.
Conditional Use Approval Extension (True Storage, ESI)
The Conditional Use Application (COND-21-71) - True Storage ESI was originally presented at a public hearing on November 18, 2021 and approved by the Board in conjunction with Land Development Application (LD-21-10) on December 9, 2021.
Motion to approve a request for a one year extension of the Conditional Use Application (COND-21-7) - True Storage, ESI.
8
FOR BOARD ACTION THIS EVENING
PR #COND-22-9 - Univest Financial Corp. - Conditional Use (TLD to open public hearing 12/1/22)
Motion to adopt Resolution No. 2022-82, granting Conditional Use approval for a 3,000 square foot Financial Institution without drive-thru use within an existing building located at 51 Dutilh Road in the SU-1 zoning district.
PR #COND-22-9 - Univest Financial Corp. - Conditional Use (TLD to open public hearing 12/1/22)
Motion to adopt Resolution No. 2022-82, granting Conditional Use approval for a 3,000 square foot Financial Institution without drive-thru use within an existing building located at 51 Dutilh Road in the SU-1 zoning district.
9
PR #PRD-22-6 - Laurel Pointe - Revised Final Phase 2 Planned Residential Development (TLD 12/12/22)
At the December 8, 2022 Regular meeting, the Board will be asked to consider a Revised Final Phase 2 Planned Residential Development application for revisions to the housing types in Phase 2 which reduces the previously approved fifty-nine (59) single family residential lots to fifty-two (52) single family residential lot development located along Franklin Road in the PRD zoning district.
At the December 8, 2022 Regular meeting, the Board will be asked to consider a Revised Final Phase 2 Planned Residential Development application for revisions to the housing types in Phase 2 which reduces the previously approved fifty-nine (59) single family residential lots to fifty-two (52) single family residential lot development located along Franklin Road in the PRD zoning district.
10
PR #SUB-22-16 - Park Place Amendment No. 53 - Prelim/Final Subdivision (TLD 3/4/23)
At the December 8, 2022 Regular meeting, the Board will be asked to consider Lot Line Revision approval to create 5 units on Lot 8-11 along Caledonia Place within the Park Place, Phase 8 Development.
At the December 8, 2022 Regular meeting, the Board will be asked to consider Lot Line Revision approval to create 5 units on Lot 8-11 along Caledonia Place within the Park Place, Phase 8 Development.
11
PR #LD-22-22 - Crescent Revised Preliminary Land Development (TLD 3/4/23)
At the December 8, 2022 Regular meeting, the Board will be asked to consider Revised Preliminary Land Development approval for revisions adjusting roads, infrastructure and units within the Crescent development located off Coolsprings Drive on approximately 114.4 acres in the CCD-2 zoning district.
At the December 8, 2022 Regular meeting, the Board will be asked to consider Revised Preliminary Land Development approval for revisions adjusting roads, infrastructure and units within the Crescent development located off Coolsprings Drive on approximately 114.4 acres in the CCD-2 zoning district.
12
PR #LD-22-21 - Crescent Revised Final Phase 1 Land Development (TLD 3/4/23)
At the December 8, 2022 Regular meeting, the Board will be asked to consider Revised Final Phase 1 Land Development approval for revisions adjusting roads, infrastructure and units within Phase 1 of the Crescent development located off Coolsprings Drive on approximately 114.4 acres in the CCD-2 zoning district.
At the December 8, 2022 Regular meeting, the Board will be asked to consider Revised Final Phase 1 Land Development approval for revisions adjusting roads, infrastructure and units within Phase 1 of the Crescent development located off Coolsprings Drive on approximately 114.4 acres in the CCD-2 zoning district.
Public Works and Engineering
Contract Change Orders
13
CAR #22-20-05 - Change Order - Brandt Drive Extension
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-20-05 - Change Order - Brandt Drive Extension Tedesco Construction Inc. in the amount of $22,491.42.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-20-05 - Change Order - Brandt Drive Extension Tedesco Construction Inc. in the amount of $22,491.42.
14
CAR #22-24-03 - Change Order - Community Park Streambank Restoration Landscaping
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-24-03 - Change Order - Community Park Streambank Restoration Landscaping to MMC Land Management in the amount of $1,198.68.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-24-03 - Change Order - Community Park Streambank Restoration Landscaping to MMC Land Management in the amount of $1,198.68.
Contract Payments
15
CAR #22-16-07- Partial Payment - Municipal Campus Rear Parking Lot - Stormwater Facilities
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-16-07- Partial Payment - Municipal Campus Rear Parking Lot - Stormwater Facilities to Holbein, Inc. in the amount of $97,243.75.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-16-07- Partial Payment - Municipal Campus Rear Parking Lot - Stormwater Facilities to Holbein, Inc. in the amount of $97,243.75.
16
CAR #22-17-07 - Partial Payment - Municipal Campus Rear Parking Lot - Parking Lot Improvements
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-17-07 - Partial Payment - Municipal Campus Rear Parking Lot - Parking Lot Improvements to Holbein, Inc. in the amount of $457,036.84.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-17-07 - Partial Payment - Municipal Campus Rear Parking Lot - Parking Lot Improvements to Holbein, Inc. in the amount of $457,036.84.
17
CAR #22-18-06 - Partial Payment - Peters Road Waterline Replacement
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-18-06 - Partial Payment - Peters Road Waterline Replacement to Jet Jack, Inc. in the amount of $139,169.15.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-18-06 - Partial Payment - Peters Road Waterline Replacement to Jet Jack, Inc. in the amount of $139,169.15.
18
CAR #22-19-06 - Partial Payment - Sun Valley Utilities Upgrades
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-19-06 - Partial Payment - Sun Valley Utilities Upgrades to J.S. Bova Excavating in the amount of $99,157.50.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-19-06 - Partial Payment - Sun Valley Utilities Upgrades to J.S. Bova Excavating in the amount of $99,157.50.
19
CAR #22-20-06 - Partial Payment - Brandt Drive Extension
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-20-06 - Partial Payment - Brandt Drive Extension to Tedesco Construction, Inc. in the amount of $78,215.80.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-20-06 - Partial Payment - Brandt Drive Extension to Tedesco Construction, Inc. in the amount of $78,215.80.
Contract Awards
21
CAR #19-06-06 - Contract Award - Cranberry Township Municipal Building - Housekeeping Services
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #19-06-06 - Contract Award - Cranberry Township Municipal Building - Housekeeping Services, year five (5) of a five (5) year contract to America's Cleaning Co. in the amount of $92,983.16.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #19-06-06 - Contract Award - Cranberry Township Municipal Building - Housekeeping Services, year five (5) of a five (5) year contract to America's Cleaning Co. in the amount of $92,983.16.
Authorizations to Bid
23
CAR #22-29-01 - Authorization to Bid - Municipal Campus Administration Side Parking Lot
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-29-01 - Authorization to Bid - Municipal Campus Administration Side Parking Lot.
At the December 8, 2022 Regular meeting, the Board will be asked to consider CAR #22-29-01 - Authorization to Bid - Municipal Campus Administration Side Parking Lot.
Bond Release Requests
25
Bond Release Requests:
At the December 8, 2022 Regular meeting, the Board will be asked to consider the following Bond Release Requests:
PARTIAL RELEASE:
1. D2805-03 - Meeder Phase 1
2. D2305-03-PH 1A - Village of Cranberry Woods PH 1A
3. D2614-03-PH1 - Laurel Pointe, Phase 1
FINAL RELEASE:
1. D2117-01 - Sunbelt Rental
At the December 8, 2022 Regular meeting, the Board will be asked to consider the following Bond Release Requests:
PARTIAL RELEASE:
1. D2805-03 - Meeder Phase 1
2. D2305-03-PH 1A - Village of Cranberry Woods PH 1A
3. D2614-03-PH1 - Laurel Pointe, Phase 1
FINAL RELEASE:
1. D2117-01 - Sunbelt Rental
Township Manager
26
FOR BOARD ACTION THIS EVENING
Tentative Adoption of the Proposed 2023 Budget
The Board has previously reviewed the proposed 2023 budget. Accordingly, the Board is being asked to consider the following motion:
Motion to approve the Tentative 2023 budget that maintains current tax rates and will be considered by the Board for final adoption at the Board's final scheduled meeting of the year on Thursday, December 8, 2022.
Tentative Adoption of the Proposed 2023 Budget
The Board has previously reviewed the proposed 2023 budget. Accordingly, the Board is being asked to consider the following motion:
Motion to approve the Tentative 2023 budget that maintains current tax rates and will be considered by the Board for final adoption at the Board's final scheduled meeting of the year on Thursday, December 8, 2022.
27
Brush Creek Water Pollution Control Facility Solids Handling Design
At the December 8, 2022 Regular meeting, staff will present the next phase of the BCWPCF Solids Handling Design and request authorization to approve the design contract to GHD.
At the December 8, 2022 Regular meeting, staff will present the next phase of the BCWPCF Solids Handling Design and request authorization to approve the design contract to GHD.
Additional Township Solicitor Business
29
FOR BOARD ACTION THIS EVENING
Tax Assessment Appeal - Garden View Lane, LLC (Hilton Hotel)
Motion to approve the settlement of the tax assessment appeal filed at Butler County Case No. 2020-40323, and to set the tax assessment for the affected property at $746,910 for the 2021 tax year, at $730,750 for the 2022 tax year, and at $745,500 for the 2023 tax year, and to adjust the tax bills accordingly.
Tax Assessment Appeal - Garden View Lane, LLC (Hilton Hotel)
Motion to approve the settlement of the tax assessment appeal filed at Butler County Case No. 2020-40323, and to set the tax assessment for the affected property at $746,910 for the 2021 tax year, at $730,750 for the 2022 tax year, and at $745,500 for the 2023 tax year, and to adjust the tax bills accordingly.
Minutes
Remittance & Payroll Warrants
31
Remittance Proposals & Payroll Warrants
At the December 8, 2022 Regular meeting, the Board will be asked to consider the following Remittance Proposals and Payroll Warrants:
1. Remittance Proposal OCT22PPD dated October 31, 2022
2. Remittance Proposal OCT22WIR dated October 31, 2022
3. Remittance Proposal NOVREF dated November 21, 2022
4. Remittance Proposal NOVMID dated November 22, 2022
5. Remittance Proposal DEC22BIG dated December 9, 2022
6. Payroll Warrant 222022 dated October 28, 2022
7. Payroll Warrant S2022 dated October 31, 2022
8. Payroll Warrant 232022 dated November 10, 2022
9. Payroll Warrant S2122 dated November 15, 2022
At the December 8, 2022 Regular meeting, the Board will be asked to consider the following Remittance Proposals and Payroll Warrants:
1. Remittance Proposal OCT22PPD dated October 31, 2022
2. Remittance Proposal OCT22WIR dated October 31, 2022
3. Remittance Proposal NOVREF dated November 21, 2022
4. Remittance Proposal NOVMID dated November 22, 2022
5. Remittance Proposal DEC22BIG dated December 9, 2022
6. Payroll Warrant 222022 dated October 28, 2022
7. Payroll Warrant S2022 dated October 31, 2022
8. Payroll Warrant 232022 dated November 10, 2022
9. Payroll Warrant S2122 dated November 15, 2022
Reports
32
Monthly Reports
1. Planning & Development Services - October 2022
2. Police Department - October 2022
3. Fire Company - October 2022
4. Open Records Summary - October 2022
5. Property Tax Collections - October 2022
6. Budget Report - October 2022
7. Utilities Department Report - November 2022
8. Public Works Activity Report - November 2022
9. Information Technology Report - November 2022
10. Communications Report - November 2022
11. Cranberry Highlands Golf Report - November 2022
1. Planning & Development Services - October 2022
2. Police Department - October 2022
3. Fire Company - October 2022
4. Open Records Summary - October 2022
5. Property Tax Collections - October 2022
6. Budget Report - October 2022
7. Utilities Department Report - November 2022
8. Public Works Activity Report - November 2022
9. Information Technology Report - November 2022
10. Communications Report - November 2022
11. Cranberry Highlands Golf Report - November 2022
Additional Business
Items marked in red have been added since the initial agenda.