Meeting Details

Board of Supervisors - Agenda Preparation Meeting

Held at: Council Chambers

Thursday, 10/29/2020

Begin: 6:30 PM

Meeting Files:
Legend:
Agenda Document
Minutes Document
Agenda Item Details
Voting Details

Minutes

Call to Order Chairman Hadley
1
Pledge of Allegiance
2
Roll Call
3
Important Information Concerning Public Comment:

Citizens wishing to be included in the public comment portion of this meeting, as well as those providing testimony, should follow instructions provided on this weblink: https://www.cranberrytownship.org/boardmeeting

If you are unable to connect on-line, please call the Manager's Office at 724-776-4806 ext. 1103 by 5:00 pm. on the day of the meeting and leave your comment, along with your name and address. Presentations for public hearings are available for public view at this weblink: https://www.cranberrytownship.org/87/Public-Notices
357/2020
4
Public Comment (Any item on or off the Agenda except for Public Hearing Items)
5
Announcement

The Regular Board meeting on Thursday, November 5, 2020 has been cancelled. Accordingly, the Board will consider action on all agenda items this evening.
358/2020
6
Consideration of Ordinance No. 2020-499 Providing for refinancing of existing debt

The Board has previously authorized PNC Capital Markets and Dinsmore & Shohl to pursue the refinancing of existing debt. This evening those representatives will report to the Board of Supervisors the results of that action, and provided the goals of the Board have been met in terms of savings, with expected savings of approximately $3.1M, the Board is being asked this evening to consider the following motion:

Motion to approve Ordinance No. 2020-499 incurring non-electoral debt for the purpose of refinancing existing debt into General Obligation Bonds, Series of 2020 and authorizing the Officers of the Township to execute the appropriate documents pursuant to the direction of the Township's Bond Counsel and Solicitor.
348/2020
Public Hearings
7
PR #27121 - Laurel Pointe PRD - Tentative Planned Residential Dev (TLD to open public hearing 11/7/20)

Accept public comment on the consideration of a Tentative Planned Residential Development application revising Phases 1 and 2 and adding Phase 3 (revising the total number of units to 168) to the previously approved Laurel Point PRD to be located along Franklin Road on 122 acres in the PRD zoning district.

(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration at this meeting under Planning & Development Services)
310/2020
Planning & Development Services
8
PR #27121 - Laurel Pointe PRD - Tentative Planned Residential Dev (TLD to open public hearing 11/7/20)

Motion to adopt Resolution No. 2020-53, granting Tentative Planned Residential Development approval to revise Phases 1 and 2 and adding Phase 3 (revising the total number of units to 168) to the previously approved Laurel Point PRD to be located along Franklin Road on 122 acres in the PRD zoning district.
362/2020
9
PR #27123 - Laurel Pointe PRD - Final Phases 1,2,3 Planned Residential Dev (TLD 11/11/20)

Motion to adopt Resolution No. 2020-54, granting Final Planned Residential Development approval revising Phases 1 and 2 and adding Phase 3 (revising the total number of units to 168) to the previously approved Laurel Point PRD to be located along Franklin Road on 122 acres in the PRD zoning district.
312/2020
10
PR #27118 - North Park Lounge Stormwater - Preliminary and Final Land Development (TLD 12/26/20)

Motion to adopt Resolution No. 2020-55, granting Preliminary and Final Land Development approval to revise the existing stormwater retention basin to be in underground tanks for the current North Park Lounge located at 20810 Route 19 in the SU-1 zoning district.
315/2020
11
PR #27120 - 9512 Goehring Road Development - Preliminary and Final Land Development (TLD 12/26/20)

Motion to adopt Resolution No. 2020-56, granting Preliminary and Final Land Development approval for a 2,880 square foot Warehouse to be located at 9512 Goehring Road in the SP-1 on 1.5 acres in the SP-1 zoning district.
314/2020
12
PR #27341 - Reserve at Eagle Hill Amendment No. 11 - Prelim/Final Subdivision (TLD 1/3/21)

Motion to adopt Resolution No. 2020-57, granting, Lot Line Revision application to create 6 units on Lot 109 within the Reserve at Eagle Hill development located along Moyer Hill Drive.
325/2020
Public Works and Engineering
13
Contract Action Requests (CAR's)
14
Contract Change Orders
15
CAR #20-17-05 - Change Order - Rotary Amphitheater Expansion Rebid - General Construction

Motion to approve CAR #20-17-05 - Change Order - Rotary Amphitheater Expansion Rebid - General Construction - to Freedom Enterprise & Associates in the amount of $10,307.32. (Contract Addition - see Description)
349/2020
16
CAR #20-18-03 - Change Order - Rotary Amphitheater Expansion Rebid - Electrical Construction

Motion to approve CAR #20-18-03 - Change Order - Rotary Amphitheater Expansion Rebid - Electrical Construction - to Independent Mechanical in the amount of $4,500.00.
350/2020
17
Contract Payments
18
CAR #19-15-12-MTF - Partial Payment - MSA Thruway - Construction - MFT

Motion to approve CAR #19-15-12-MTF - Partial Payment - MSA Thruway - Construction - MFT - to Allegheny Excavating, Inc. in the amount of $63,724.55.
351/2020
19
CAR #19-15-13-TWPRD - Partial Payment - MSA Thruway - Construction - TWPRD

Motion to approve CAR #19-15-13-TWPRD - Partial Payment - MSA Thruway - Construction - TWPRD - to Allegheny Excavating, Inc. in the amount of $368,916.13.
352/2020
20
CAR #19-15-14-RNABT - Partial Payment - MSA Thruway - Construction - RNABT

Motion to approve CAR #19-15-14-RNABT - Partial Payment - MSA Thruway - Construction - RNABT - to Allegheny Excavating, Inc. in the amount of $201,206.46.
353/2020
21
CAR #19-15-15-TIIF - Partial Payment - MSA Thruway - Construction - TIIF

Motion to approve CAR #19-15-15-TIIF - Partial Payment - MSA Thruway - Construction - TIIF - to Allegheny Excavating, Inc. in the amount of $62,228.31.
354/2020
22
CAR #20-17-06 - Partial Payment - Rotary Amphitheater Expansion Rebid - General Construction

Motion to approve CAR #20-17-06 - Partial Payment - Rotary Amphitheater Expansion Rebid - General Construction - to Freedom Enterprises & Associates in the amount of $80,500.00.
355/2020
23
CAR #20-08-06 - Final Payment - Line Painting & Markings

Motion to approve CAR #20-08-06 - Final Payment - Line Painting & Markings - to CASMAC Line Striping, Inc. in the amount of $54,264.49.
356/2020
24
Contract Awards
25
Authorizations to Bid
26
Purchase Awards
27
Bond Release Requests
28
Bond Release Requests 10/29/20

PARTIAL RELEASE

1. D0324-08 - Madison Heights
2. D0621-14 - Wakfefield Estates, Phase 1
3. D2912-01 - Meeder, Phase 4 (Apartments)

FINAL DENIED - PARTIAL RELEASE:

1. D2908-02 - Ron Lewis Vehicle Display

FINAL DENIED

1. D0408-10-PH35 - Park Place Phases 3 & 5
2. D0408-13-PH4 - Park Place Phase 4

FINAL

1. D0408-18-RPH2 - Park Place Revised Phase 2
363/2020
Township Manager
29
Staff Presentation on New Permitting Software Purchase Approval

COVID-19 has expedited staff's review of using technology to enhance customer experience and to improve our operating efficiencies. This evening staff will describe to the Board the proposal to utilize new software in the permitting process that will meet those goals. Following this presentation, the Board is being asked to consider authorizing this acquisition of software.
359/2020
30
Purchase Approval #00002439-00 - OpenGov Permitting and Land Development Software and Implementation

Motion to approve Purchase Approval #00002439-00 - OpenGov Permitting and Land Development Software and Implementation - to OpenGov, Inc. in the amount of $68,885.00.
365/2020
31
SINC-UP Project Reimbursement Agreement

Staff is consistently seeking funding to enhance the flow of traffic in the Township's main traffic corridors. The Township has received funding in the amount of $333,832 toward this $408,291 project for upgrading the timing and traffic signal operation in three of the busiest corridors. Accordingly, the Board was asked to consider the following motion:

Motion to adopt Resolution No. 2020-58 accepting and signing three (3) SINC-UP Project (Regional Traffic Signal Program) reimbursement agreements with Southwestern Pennsylvania Commission. The three (3) projects are the Route 19 Corridor, the Rochester Road Corridor and Route 228-Freedom Road Corridor.
336/2020
32
Renewal of Tenant Leases in Municipal Center

Motion to approve the renewal of the following leases in the Municipal Center.

1. State Representative Metcalfe through November 30, 2022.
2. Pittsburgh North Chamber of Commerce through December 31, 2022.
343/2020
33
SHACOG 2020 Fall Commodities

Motion to approve the award of the SHACOG 2020 Fall Commodities bids as follows:

Gasoline/Diesel Fuel - Glassmere Fuel Service, Inc
Liquid Magnesium Chloride - Environmental Energy Solutions
Solar Salt - The Salt Factory by Snow & Ice Management
Pesticides:
. EH Griffith, Inc.
. Nutrien Solutions
. Harrell's
. Helena Agri-Enterprises, LLC
. Advanced Turf Solutions
345/2020
34
Personnel

One (1) recommended motion attached.
360/2020
35
Fee Resolution Update

Motion to adopt Resolution No. 2020-59, providing for the updated Schedule of Rates for Pretreatment Permit Fees (page 10), Recreational and Meeting Room Facilities fees (pages 20 & 21), Solid Waste Services (pages 23 & 24) and Technology Fees throughout the document.
361/2020
36
Purchase Approval #00002435-00 - Design and Permitting for Right Turn Lane at Ehrman Rd at Rt 19

Motion to approve Purchase Approval #00002435-00 - Design and Permitting for Right Turn Lane at Ehrman Rd at Rt 19 - to HRG/Herbert Rowland & Grubic Inc. in the amount of $21,400.00
364/2020
37
Purchase Approval #00002436-00 Engineering Services for Freshcorn Road Improvements

Motion to approve Purchase Approval #00002436-00 Engineering Services for Freshcorn Road Improvements- to HRG/Herbert Rowland & Grubic Inc. in the amount of $13,550.00.
366/2020
38
Purchases Approval #00002441-2453 - Updated Office Furnishings

Prior to COVID-19, the Board had authorized design work to renovate the Township Offices in the Municipal Center. COVID-19 has changed how organizations approach utilization of offices. Accordingly, staff is proposing a significant change in the direction of this effort that will result in substantial reductions through the elimination of structural changes to this space. Although the costs have been substanally reduced, the goals of increased efficiency and collaboration between departments are being met. Staff is requesting the Board consider the following motion.

Motion to approve the purchase of updated office furnishings that will replace existing furnishings that are over 30 years old in the amount of $289,750.88, using multiple State Cooperative Purchasing Contracts and the services of Delaney and Associates.
367/2020
39
Annual Budget Adjustment

Historically, the Board considers a number of budget adjustments to modify the annual budget. This evening the Board is being asked to consider the only proposed budget adjustment for 2020.

Motion to approve Resolution No. 2020-60, providing for inter-fund transfers from the unappropriated General Fund balance in the amount of $470,000.00.
368/2020
40
Sports Courts Lease Agreement

The normal facilities we rent annually during the winter months for our Pickleball Association activities are not available to us this year because of COVID restrictions at those locations. We have located an alternative facility in the Warrendale area for these activities. We are requesting authorization to enter into a lease with Foglio Enterprises LLC.

Motion to approve entering a lease with Foglio Enterprises LLC. from November 16, 2020 thru April 15, 2021 in the amounts outlined in Exhibit A of the lease agreement subject to review and approval of the Township Solicitor.
372/2020
Additional Township Solicitor Business
Minutes
41
Meeting Minutes:

Motion to approve the minutes of the following meetings:

1. Minutes of the September 24, 2020 Agenda Preparation Meeting
2. Minutes of the October 14, 2020 Special Meeting
346/2020
Remittance & Payroll Warrants
42
Remittance Proposals & Payroll Warrants

Motion to approve the following Remittance Proposals & Payroll Warrants

1. Remittance Proposal SEP20PP2 dated 9/28/20
2. Remittance Proposal SEP20WIR dated 9/30/20
3. Remittance Proposal OCT20PP1 dated 10/1/20
4. Remittance Proposal OCT20MID dated 10/19/20
5. Remittance Proposal OCT20PP2 dated 10/20/20
6. Remittance Proposal NOV20BIG dated 11/6/20
7. Payroll Warrant 192020 dated 9/18/20
8. Payroll Warrant S1820 dated 9/30/20
9. Payroll Warrant 202020 dated 10/2/20
10. Payroll Warrant S1920 dated 10/15/20
328/2020
Reports
43
Monthly Reports

1. Planning & Development Services - September
2. Police Department Monthly Report - September
3. EMS Monthly Report - September
4. Public Works Monthly Activity Report - October
5. BCTP Compliance History Report - October
6. BCTP Flow Data - October
7. Open Records Summary - September
8. Fire Company Monthly Report - September
9. Cranberry Highlands Golf Report - October
10. Property Tax Collections - September
11. Budget and Balance Sheet Report - September
12. Information Technology Report - October
13. Communication Report - October
327/2020
Additional Business
Adjournment
44
Motion to Adjourn

Items marked in red have been added since the initial agenda.