Meeting Details

Board of Supervisors - Agenda Preparation Meeting

Held at: Council Chambers

Thursday, 02/27/2020

Begin: 6:30 PM

Meeting Files:
Legend:
Agenda Document
Minutes Document
Agenda Item Details
Voting Details

Minutes

Call to Order Chairman Hadley
1
Pledge of Allegiance
2
Roll Call
3
Public Comment (Any item on or off the Agenda except for Public Hearing Items)
Public Hearings
Planning & Development Services
4
PR #25539 - St. John's Lot Consolidation Plan - Preliminary and Final Subdivision (TLD 5/24/20)

At the March 5th Regular Meeting, the Board will be asked to consider Preliminary and Final Subdivision Approval for the consolidation of 4.29 acres located at 1001 Freedom Road in the R-2 zoning district.
55/2020
Public Works and Engineering
5
Contract Action Requests (CAR's)
6
CAR #19-12-09 - Change Order - Library Makerspace & Renovations - Electrical Construction

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-12-09 - Change Order - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $1,683.00 (Contract Addition - See Description)
65/2020
7
CAR #19-14-05 - Change Order - Library Makerspace & Renovations - Plumbing Construction

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-14-05 - Change Order - Library Makerspace & Renovations - Plumbing Construction - to Newman Plumbing, Inc. in the amount of $6,615.03. (Contract Addition - See Description)
66/2020
8
CAR #19-16-04 - Change Order - BCWPCF - Parking Lot Paving

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-16-04 - Change Order - Brush Creek Water Pollution Control Facility - Parking Lot Paving - to Youngblood Paving. The Change Order is requesting authorization for an extension of contract completion date to May 15, 2020 due to weather.
69/2020
9
CAR #19-12-08 - Partial Payment - Library Makerspace & Renovations - Electrical Construction

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-12-08 - Partial Payment - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $56,034.42.
67/2020
10
CAR #19-11-12 - Partial Payment - Library Makerspace & Renovations - General Construction

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-11-12 - Partial Payment - Library Makerspace & Renovations - General Construction - to Freedom Enterprises & Assoc. in the amount of $35,385.00.
70/2020
11
CAR #19-08-05 - Partial Payment - Route 19 & St. Francis Way - Traffic Signal Replacement

At the March 5th Regular Meeting, the Board will be asked to consider CAR #19-08-05 - Partial Payment - Route 19 & St. Francis Way - Traffic Signal Replacement - to Traffic Control & Engineering Co., in the amount of $246,287.82.
72/2020
12
CAR #20-02-02 - Contract Award - Superpave Street Resurfacing 2020

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-02-02 - Contract Award - Superpave Street Resurfacing 2020. Bids proposals are under review.
58/2020
13
CAR #20-03-02 - Contract Award - Seal Coating 2020

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-03-02 - Contract Award - Seal Coating 2020 - to Russell Standard Corp. in the amount of $143,944.08.
59/2020
14
CAR #20-04-02 - Contract Award - Crack Sealing 2020

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-04-02 - Contract Award - Crack Sealing 2020 - to Crilon Corp. in the amount of $54,208.55.
60/2020
15
CAR #16-05-06 - Contract Award - Printing Services - Cranberry Township Newsletter

At the March 5th Regular Meeting, the Board will be asked to consider CAR #16-05-06 - Contract Award - Printing Services - Cranberry Township Newsletter - to Knepper Press Corp. in the amount of $22,702.34 (Year 5).
68/2020
16
CAR #20-06-02 - Bid Rejection/No Bids - Authorization to Rebid - BCWPCF - Disposal of Bio-Solids, Grit & Screening

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-06-02 - Bid Rejection/No Bids - Authorization to Rebid - Brush Creek Water Pollution Control Facility - Disposal of Bio-Solids, Grit & Screening.
61/2020
17
FOR BOARD CONSIDERATION THIS EVENING:

CAR #20-07-02 - Bid Rejection/No Bids - Authorization to Rebid - BCWPCF - Acoustic Silencers for Blow Intakes

Motion to approve CAR #20-07-02 - Bid Rejection/No Bids - Authorization to Rebid - Brush Creek Water Pollution Control Facility - Acoustic Silencers for Blow Intakes.
62/2020
18
CAR #20-08-01 - Authorization-to-Bid - Line Painting & Traffic Markings

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-08-01 - Authorization-to-Bid - Line Painting & Traffic Markings.
64/2020
19
CAR #20-09-01 - Authorization-to-Bid - Cranberry Township Parks - Fencing Projects

At the March 5th Regular Meeting, the Board will be asked to consider CAR #20-09-01 - Authorization-to-Bid - Cranberry Township Parks - Fencing Projects.
76/2020
20
Bond Release Requests:

At the March 5th Regular Meeting, the Board will be asked to consider the following Bond Release Requests:

FINAL RELEASE DENIED:

1. D0408-07-PH35 - Park Place, Phases 3 & 5
2. D0408-16-RPH2 - Park Place Revised Phase 2

FINAL RELEASE DENIED - PARTIAL RELEASE:

3. D0408-14-PHM3 - Park Place, Phase M3

PARTIAL RELEASE

4. D0408-07-PH6 - Park Place, Phase 6
5. D0408-10-PH4 - Park Place, Phase 4
96/2020
Township Manager
21
Cranberry Township EMS Annual Update to the Board

At the March 5th Regular Meeting, the Leadership of the Cranberry Township Emergency Medical Services (CTEMS) will present their annual report to the Board of Supervisors.
32/2020
22
FOR BOARD CONSIDERATION THIS EVENING:

Appointment of Emergency Management Coordinator

Due to the unfortunate passing of Mark Nanna who served as the Township's EMA Coordinator, the Board needs to submit a recommendation to the Governor to fill that vacancy. The Board is being asked this evening to consider the following motion to recommend Scott Garing, Chief, Fire and Emergency Services, as Cranberry Township's EMA Coordinator. The duties of the EMA Coordinator have significantly increased. Chief Garing would be responsible for ensuring all components of our comprehensive EMA program are all up to date and able to be quickly activated. Chief Garing, following appointment by the Governor, would appoint Deputy Coordinators to assist during actual times the EMA is activated.

Motion to recommend to Governor Wolf that Scott Garing be appointed the EMA Coordinator for Cranberry Township.
83/2020
23
Approval of an Intergovernmental Project: The Lower Connoquenessing Watershed - Stormwater Planning Study

At the March 5th Regular Meeting, the Board will be asked to consider approval of the Township's participation in the intergovernmental project entitled the Lower Connoquenessing Watershed - Stormwater Planning Study. This Study is between nine municipalities, those being the Boroughs of Zelienople, Harmony, Evans City, Mars and Seven Fields and the Townships of Jackson, Lancaster, Adams and Cranberry, and the County of Butler. Due to extraordinary flooding events that have occurred within the Connoquenessing Watershed in recent history, municipalities accept the fact that their stormwater practices have a regional impact. This study will provide updated stormwater release rates to determine if those rates could be managed to help reduce flooding. The study will also identify three significant physical improvement projects in each municipality that has the potential to provide relief during flooding events, along with the proposed costs of those improvements. Herbert, Rowland and Grubic, Inc. (HRG) will conduct the study with the County of Butler contributing 20% of the total cost of $76,380.00, with the balance being divided between nine municipalities. Cranberry Township's costs will be $8,147.20.

For March 5th Consideration

Motion to approve Resolution No. 2020-____, approving participation in the Lower Connoquenessing Watershed Stormwater Planning Study in collaboration with 8 other municipalities and the County of Butler, at a cost of $8,147.20.
57/2020
24
Breakneck Creek Regional Authority/Cranberry Township Sewer Line Connection Agreement

At the March 5th Regular Meeting, the Board will be asked to consider the following motion to approve the Sewer Line Connection Agreement between the Breakneck Creek Regional Authority (BRCA) and Cranberry Township, This agreement has been approved by BRCA. This agreement will provide for the elimination of the Franklin Acres Lift Station, with the flow being diverted through this new line to the Breakneck Treatment Plant.

For March 5th Consideration:

Motion to approve the Breakneck Creek Regional Authority/Cranberry Township Sewer Line Connection Agreement.
46/2020
25
FOR BOARD CONSIDERATION THIS EVENING:

Resolution for Butler County Parks Renovation/Development Program - Renovation of Learn to Play Disc Golf Course Trail at North Boundary Park

Motion to adopt Resolution No. 2020-___, authorizing submission of a grant through the Butler County Parks Renovation/Development Grant Program with a local share of $2,500 to be used for the renovation of the Learn to Play Disc Golf Course Trail at North Boundary Park.
71/2020
26
Review of Master Plan for the Rotary Amphitheater

The renovation of the Rotary Amphitheater in Community Park has been selected as the 2020 Project of the Year by CTCC. Staff will present an overview of the project this evening.
82/2020
27
Graham Park - Proposed Miracle Field Enhancements

The Miracle League has asked for assistance in designing an overhead cover for the bleacher area. Staff will present to the Board this evening the preliminary design of that enhancement. This improvement would be funded by the Miracle League.
99/2020
28
Consideration of Contract with Perkins Eastman for the renovation of interior office space in the Municipal Center

The Board will be asked to consider the following motion to approve the proposal from Perkins Eastman at the March 5th meeting for design services for the renovation of the interior administrative office space in the Municipal Center. The renovation will provide for more efficient use of existing space to facilitate the expansion of needed work and meeting space. In addition, the renovation will provide for the upgrading of the infrastructure that is needed to support the growing use of technology in those workspaces. Key components of the renovation will include the following: increase of 15-20 individual work spaces, with built-in flexibility; additional meeting spaces; provide for the Communications Team to move to the administration area, which will provide for enhanced collaboration with the other Departments and frees up the space in the front hallway currently being used by that Team; adds a dedicated IT Lab Space; additional employee restroom; enhanced kitchen/gathering space and significantly enhanced customer service area to improve interfacing with residents and customers.

Staff will provide an overview of those proposed renovations this evening.

For March 5th Consideration:

Motion to approve Purchase Approval No. 00002121-00 for Phase I Design Services in the amount of $359,909.00 pursuant to the January 30, 2020 Proposal by Perkins Eastman for the renovation of the administrative spaces in the Municipal Center.
63/2020
29
Highlight of 2020 Initiatives by the Public Works Department

At the March 5th Regular Meeting, Staff of the Public Works Department will provide an update to the Board highlighting the initiatives they are undertaking in 2020.
91/2020
30
MSA Thruway Contract No. 19-15 - Termination of Assignment of Payment Agreement

The Board approved an assignment of payment agreement for the MSA Thruway contract at the 12/12/19 Board meeting at the request of the Contractor. The agreement is no longer necessary. The Solicitor's office has reviewed the documentation and concurs with termination of the agreement. At the March 5th Regular Meeting, the Board will be asked to consider the following motion to approve the termination of the payment direction agreement between Cranberry Township and Allegheny Excavating for the MSA Thruway contract (Contract No. 19-15).

For consideration at the March 5th meeting:

Motion to approve the agreement with Allegheny Excavating, Inc. to terminate the payment direction agreement dated December 12, 2019, and to authorize execution of the Termination of Payment Direction by the Township Manager.
84/2020
31
FOR BOARD CONSIDERATION THIS EVENING:

Authorization to advertise a Local Government Unit Debt Act Ordinance for a Pennsylvania Infrastructure Bank Loan (PIB) Loan

As part of the MSA Thruway Project, the Township is obtaining a Pennsylvania Infrastructure Bank (PIB) Loan. Under the MSA Thruway Financing Agreement approved by the Board, the Developer of Cranberry Springs is responsible for reimbursing the Township for PIB Loan Payments. The Township has secured a $5,000,000 Letter of Credit from the Developer to ensure compliance with their obligation for the PIB Loan. The PIB Loan requires action by the Board on an ordinance for a filing under the Local Government Unit Debt Act. The Board will be asked to consider the following motion this evening:

Motion to approve the determination that it is Cranberry Township's best financial interest to borrow an aggregate principal sum of $5,000,000.00 for the purpose of funding a portion of the MSA Thruway Project, appointing Dinsmore & Shohl, LLP, as Special Counsel, for the preparation and filing of the proceedings, including the necessary publications, to incur indebtedness pursuant to the Local Government Unity Debt Act. and including the authorization for the advertisement of the Ordinance incurring this debt for the Board's final consideration at the Board's meeting of March 26.
95/2020
32
Resolution for Technology Purchasing Program (PEPPM)

At the March 5th Regular Meeting, the Board will be asked to consider a resolution authorizing the Township to participate in PEPPM (Pennsylvania Educational Purchasing Program), a state-wide public bidding program for various IT related purchases.
98/2020
33
Purchase Approval #00002134-00 - Pure Storage FA X20 Solution

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002134-00 - Pure Storage FA X20 Solution - to Virtix IT Consulting, LLC (COSTARS 003-505) in the amount of $313,286.
85/2020
34
Purchase Approval #00002132-00 - Liebert CRV20 Precision Cooling System for Traffic Operations Center (TOC) Server Room

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002132-00 - Liebert CRV20 Precision Cooling System for Traffic Operations Center (TOC) Server Room - to Vertiv Corporation (PEPPM 528897-286 Contract) in the amount of $26,850.
86/2020
35
Purchase Approval #00002133-00 - Network Penetration Testing Services

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002133-00 - Network Penetration Testing Services - to Schneider Downs in the amount of $22,000.
87/2020
36
Purchase Approval #00002129-00 - Two (2) Toro Sand Pros (Golf Course)

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002129-00 - Two (2) Toro Sand Pros (Golf Course) - to EH Griffith Inc. in the amount of $35,721.47.
90/2020
37
Purchase Approval #00002124-00 - Jacobsen AR-522 Rotary Mower (Golf Course)

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002124-00 - Jacobsen AR-522 Rotary Mower (Golf Course) - to Krigger & Company, Inc. in the amount of $48,249.
89/2020
38
Purchase Approval #00002123-00 - Purchase of Six (6) Utility Carts (Golf Course)

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002123-00 - Purchase of Six (6) Utility Carts (Golf Course) - to Club Car LLC in the amount of $49,500.
88/2020
39
Purchase Approval #00002122-00 - 2020 Bobcat T770 Compact Track Loader (Skid Steer & Mini Excavator) with Brushcat Mower Attachment

At the March 5th Regular Meeting, the Board will be asked to consider Purchase Approval #00002122-00 - 2020 Bobcat T770 Compact Track Loader (Skid Steer & Mini Excavator) with Brushcat Mower Attachment (DPW)- to Bobcat of Pittsburgh in the amount of $54,985.11 (includes trade-in).
97/2020
Additional Township Solicitor Business
Minutes
40
Meeting Minutes:

At the March 5th Regular Meeting, the Board will be asked to approve the minutes of the January 30, 2020 Agenda Preparation Meeting.
56/2020
Remittance & Payroll Warrants
41
Remittance Proposals & Payroll Warrants

At the March 5th Regular Meeting, the Board will be asked to consider the following Remittance Proposals & Payroll Warrants:

1. Remittance Proposal JAN20PPD dated 1/31/20
2. Remittance Proposal JAN20WIR dated 1/31/20
3. Remittance Proposal FEB20M19 dated 2/19/20
4. Remittance Proposal FEB20MID dated 2/19/20
5. Remittance Proposal FEB20REF dated 2/24/20
6. Remittance Proposal MAR20BIG dated 3/06/20
7. Payroll Warrant 022020 dated 1/24/20
8. Payroll Warrant S0220 dated 1/31/20
9. Payroll Warrant 032020 dated 2/7/20
10. Payroll Warrant S0320 dated 2/14/20
54/2020
Reports
42
Monthly Reports:

1. Planning & Development Services for January 2020
2. Cranberry Library Director's Report for February 2020
3. Police Department for January 2020
4. Technology & Communications for February 2020
5. Cranberry Township Emergency Medical Services (CTEMS) for January 2020
6. Public Works Department Activity Report for February 2020
7. BCTP Flow Data Report for February 2020
8. BCTP Compliance History Report for February 2020
9. Engineering Monthly Newsletter Update for February 2020
10. Cranberry Highlands Golf Course Report for February 2020
11. Budget & Balance Sheet for December 2019
12. Budget & Balance Sheet for January 2020
13. Property Tax Collections - October through December 2019
14. Open Records Summary - 2/1/20 to 2/27/20
53/2020
Additional Business
Adjournment
43
Motion to Adjourn

Items marked in red have been added since the initial agenda.