Meeting Details
Board of Supervisors - Agenda Preparation Meeting
Held at: Council Chambers
Thursday, 11/21/2019
Begin: 6:30 PM
Minutes
Call to Order Chairman Hadley
1
Pledge of Allegiance
2
Roll Call
3
Public Comment (Any item on or off the Agenda except for Public Hearing Items)
4
Announcement
The Board met in Executive Session immediately prior to this meeting to discuss litigation.
The Board met in Executive Session immediately prior to this meeting to discuss litigation.
6
MSA Thruway Project Funding Agreement
Motion to approve the MSA Thruway Project Funding Agreement with Sippel Enterprises, L.P.
Motion to approve the MSA Thruway Project Funding Agreement with Sippel Enterprises, L.P.
7
MSA Thruway Project Tri-Party Agreement
Motion to approve the Tri-Party Agreement between Sippel Enterprises, L.P., U.P.M.C. and Cranberry Township for funding of the MSA Thruway Project.
Motion to approve the Tri-Party Agreement between Sippel Enterprises, L.P., U.P.M.C. and Cranberry Township for funding of the MSA Thruway Project.
8
CAR #19-15-02 - Contract Award - MSA Thruway - Construction
Motion to approve CAR #19-15-02 - Contract Award - MSA Thruway - Construction - to Allegheny Excavating, Inc. in the amount of $12,048,068.16.
Motion to approve CAR #19-15-02 - Contract Award - MSA Thruway - Construction - to Allegheny Excavating, Inc. in the amount of $12,048,068.16.
9
Purchase Approval #00002005-00 - MSA Thruway Project Management/Construction Inspection Services
Motion to approve Purchase Approval #00002005-00 - MSA Thruway Project Management/Construction Inspection Services - to Whitman Requardt & Associates, LLP in the amount of $1,119,000.00.
Motion to approve Purchase Approval #00002005-00 - MSA Thruway Project Management/Construction Inspection Services - to Whitman Requardt & Associates, LLP in the amount of $1,119,000.00.
10
Butler County Infrastructure Bank (BCIB)
The Board will be asked this evening to approve a Resolution authorizing a requested distribution from the Butler County Infrastructure Bank (BCIB) to cover the construction costs associated with the award of contracts for the MSA Thruway and Water Tank Valve project by the December 10, 2019 BCIB deadline.
Motion to adopt Resolution No. 2019-___, authorizing the Township Manager to submit a request for distribution of BCIB funds in an amount not to exceed $6,714,039.12 for the MSA Thruway and Water Tank Valve Project.
The Board will be asked this evening to approve a Resolution authorizing a requested distribution from the Butler County Infrastructure Bank (BCIB) to cover the construction costs associated with the award of contracts for the MSA Thruway and Water Tank Valve project by the December 10, 2019 BCIB deadline.
Motion to adopt Resolution No. 2019-___, authorizing the Township Manager to submit a request for distribution of BCIB funds in an amount not to exceed $6,714,039.12 for the MSA Thruway and Water Tank Valve Project.
Public Hearings
11
PR# 24926 - The Village of Cranberry Woods - Conditional Use (TLD to open public hearing 12/7/19)
Accept public comment on a Conditional Use Application which revises the Village of Cranberry Woods, a Community Character Development-2 and Large Land Development for Phase 1 to include an existing Hotel with proposed Automobile Fueling Station, Retail with drive-thru, Office, and Daycare uses, on 57.11 acres in the CCD-2 zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration at this meeting under Planning & Development Services)
Accept public comment on a Conditional Use Application which revises the Village of Cranberry Woods, a Community Character Development-2 and Large Land Development for Phase 1 to include an existing Hotel with proposed Automobile Fueling Station, Retail with drive-thru, Office, and Daycare uses, on 57.11 acres in the CCD-2 zoning district.
(Following public comment and provided no additional testimony is needed, it is the recommendation to close the public hearing with consideration at this meeting under Planning & Development Services)
Planning & Development Services
12
PR #24921 - Ericsson Storage Yard - Preliminary and Final Land Development (TLD 1/30/20)
Motion adopt Resolution No. 2019-___, granting Preliminary and Final Land Development Approval for the addition of a 4,900 square foot outdoor storage area to an existing Office use located at 820 Commonwealth Drive on 1.7 acres in the SP-1 zoning district.
Motion adopt Resolution No. 2019-___, granting Preliminary and Final Land Development Approval for the addition of a 4,900 square foot outdoor storage area to an existing Office use located at 820 Commonwealth Drive on 1.7 acres in the SP-1 zoning district.
13
PR #24925 & PR #24926 - The Village of Cranberry Woods - Revised Preliminary Land Development & CU (TLD 1/30/20)
Motion to adopt Resolution No. 2019-___, granting Revised Preliminary Land Development & Conditional Use Approval which revises the proposed Community Character Development-2 and Large Land Development for Phase 1 to include an existing Hotel with proposed Automobile Fueling Station, Retail with drive-thru, Office, and Daycare uses, on 57.11 acres in the CCD-2 zoning district.
Motion to adopt Resolution No. 2019-___, granting Revised Preliminary Land Development & Conditional Use Approval which revises the proposed Community Character Development-2 and Large Land Development for Phase 1 to include an existing Hotel with proposed Automobile Fueling Station, Retail with drive-thru, Office, and Daycare uses, on 57.11 acres in the CCD-2 zoning district.
Public Works and Engineering
15
Contract Action Requests (CAR's)
16
CAR #19-17-04 - Change Order - Cranberry Township - Water Tanks - Valve Project - Rebid
Motion to approve CAR #19-17-04 - Change Order - Cranberry Township - Water Tanks - Valve Project - Rebid - to Ferri Contracting Co., Inc. in the amount of $12,871.48 (Contract Additions - See Description)
Motion to approve CAR #19-17-04 - Change Order - Cranberry Township - Water Tanks - Valve Project - Rebid - to Ferri Contracting Co., Inc. in the amount of $12,871.48 (Contract Additions - See Description)
17
CAR #19-11-08 - Partial Payment - Library Makerspace & Renovations - General Construction
Motion to approve CAR #19-11-08 - Partial Payment - Library Makerspace & Renovations - General Construction - to Freedom Enterprises & Assoc. in the amount of $128,448.00.
Motion to approve CAR #19-11-08 - Partial Payment - Library Makerspace & Renovations - General Construction - to Freedom Enterprises & Assoc. in the amount of $128,448.00.
18
CAR #19-12-05 - Partial Payment - Library Makerspace & Renovations - Electrical Construction
Motion to approve CAR #19-12-05 - Partial Payment - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $11,054.31.
Motion to approve CAR #19-12-05 - Partial Payment - Library Makerspace & Renovations - Electrical Construction - to Westmoreland Electric Services in the amount of $11,054.31.
19
CAR #19-13-06 - Partial Payment - Library Makerspace & Renovations - Mechanical Construction
Motion to approve CAR #19-13-06 - Partial Payment - Library Makerspace & Renovations - Mechanical Construction - to Central Heating & Plumbing in the amount of $22,369.50.
Motion to approve CAR #19-13-06 - Partial Payment - Library Makerspace & Renovations - Mechanical Construction - to Central Heating & Plumbing in the amount of $22,369.50.
20
Bond Release Requests:
Motion to approve the following Bond Release Requests:
FINAL DENIED:
1. D2201-05-P1D1 - Cranberry Springs, Phase 1 D-1
FINAL DENIED - PARTIAL RELEASE APPROVED:
2. D0408-15-RPH2 - Park Place Revised Phase 2
PARTIAL RELEASES:
3. D0408-06-PH6 - Park Place, Phase 6
4. D2910-02-EWES - Eagle Ridge - Earthwork
5. D0408-09-PH4 - Park Place, Phase 4
6. D2802-1 - Heights at Thorn Hill
7. D2201-05-MTP - Marriott Towne Place at Cranberry Springs
8. D0307-13 - Carriage Manor, Phase II
9. D0307-17 - Carriage Manor, Phase III
Motion to approve the following Bond Release Requests:
FINAL DENIED:
1. D2201-05-P1D1 - Cranberry Springs, Phase 1 D-1
FINAL DENIED - PARTIAL RELEASE APPROVED:
2. D0408-15-RPH2 - Park Place Revised Phase 2
PARTIAL RELEASES:
3. D0408-06-PH6 - Park Place, Phase 6
4. D2910-02-EWES - Eagle Ridge - Earthwork
5. D0408-09-PH4 - Park Place, Phase 4
6. D2802-1 - Heights at Thorn Hill
7. D2201-05-MTP - Marriott Towne Place at Cranberry Springs
8. D0307-13 - Carriage Manor, Phase II
9. D0307-17 - Carriage Manor, Phase III
Township Manager
21
Consideration of the Tentative 2020 Budget
The Board will be asked this evening to approve the Tentative 2020 Budget, with final consideration at the December 12th Meeting.
Motion to authorize the advertisement of the proposed 2020 Budget, with the Board's consideration of the final 2020 Budget at the December 12th meeting.
The Board will be asked this evening to approve the Tentative 2020 Budget, with final consideration at the December 12th Meeting.
Motion to authorize the advertisement of the proposed 2020 Budget, with the Board's consideration of the final 2020 Budget at the December 12th meeting.
22
Pennsylvania Turnpike Utility Crossing License Agreement
The Pennsylvania Turnpike Commission requires the registration of all crossings either underground or overhead. Contract No. 20-01 - Interceptor No. 7 Rehabilitation - will cross under the Turnpike with a new 24-inch sewer line replacing the 15-inch sewer line that was installed in the 1960s. The License Agreement is for the new Pennsylvania Turnpike crossing to install the new 24-inch sewer line and rescinds the license for the 15-inch sewer line.
Motion to accept and sign the Pennsylvania Turnpike Utility Crossing License Agreement for the Interceptor No. 7 Rehabilitation Project.
The Pennsylvania Turnpike Commission requires the registration of all crossings either underground or overhead. Contract No. 20-01 - Interceptor No. 7 Rehabilitation - will cross under the Turnpike with a new 24-inch sewer line replacing the 15-inch sewer line that was installed in the 1960s. The License Agreement is for the new Pennsylvania Turnpike crossing to install the new 24-inch sewer line and rescinds the license for the 15-inch sewer line.
Motion to accept and sign the Pennsylvania Turnpike Utility Crossing License Agreement for the Interceptor No. 7 Rehabilitation Project.
23
Purchase Approval #00019567-00 - Interceptor #7 Right-of-Way and Easement Acquisitions
Motion to approve Purchase Approval #00019567-00 - Interceptor #7 Right-of-Way and Easement Acquisitions - to Interstate Acquisition Services in the amount of $5,802.55.
Motion to approve Purchase Approval #00019567-00 - Interceptor #7 Right-of-Way and Easement Acquisitions - to Interstate Acquisition Services in the amount of $5,802.55.
24
Purchase Approval #00002004-00 - Franklin Acres Gravity Sewer Project with Breakneck Creek Regional Authority - Survey, Preliminary Design, Permitting & Final Design
Motion to approve Purchase Approval #00002004-00 - Franklin Acres Gravity Sewer Project with Breakneck Creek Regional Authority - Survey, Preliminary Design, Permitting & Final Design - to Herbert Rowland & Grubic, Inc. (HRG) in the amount of $58,700.00.
Motion to approve Purchase Approval #00002004-00 - Franklin Acres Gravity Sewer Project with Breakneck Creek Regional Authority - Survey, Preliminary Design, Permitting & Final Design - to Herbert Rowland & Grubic, Inc. (HRG) in the amount of $58,700.00.
25
Purchase Approval #00002001-00 - CTCC 2020 Project of the Year - Rotary Amphitheater Renovations (Community Park) - Design Services
Motion to approve Purchase Approval #00002001-00 - CTCC 2020 Project of the Year - Rotary Amphitheater Renovations (Community Park) - to DesignStream LLC, in the amount of $27,000.
Motion to approve Purchase Approval #00002001-00 - CTCC 2020 Project of the Year - Rotary Amphitheater Renovations (Community Park) - to DesignStream LLC, in the amount of $27,000.
26
Purchase Approval #00002002-00 - Reynold's Project - New North Boundary Park Pavilion
Motion to approve Purchase Approval #00002002-00 - Reynold's Project - New North Boundary Park Pavilion - to Jeffrey Associates in the amount of $72,042.00 (COSTARS 14-027).
Motion to approve Purchase Approval #00002002-00 - Reynold's Project - New North Boundary Park Pavilion - to Jeffrey Associates in the amount of $72,042.00 (COSTARS 14-027).
27
Resolution to Accept & Sign the 2019 H20 PA Grant Application
The Board is being asked this evening to consider the following motion:
Motion to adopt Resolution No. 2019-___, approving an application to the Commonwealth Financing Authority's H20 Program (Water Supply, Sanitary Sewer and Storm Water Projects) requesting a grant in the amount of $325,000 to be used for the Breakneck Creek Regional Authority/Cranberry Township Joint Municipal Sewer Project.
The Board is being asked this evening to consider the following motion:
Motion to adopt Resolution No. 2019-___, approving an application to the Commonwealth Financing Authority's H20 Program (Water Supply, Sanitary Sewer and Storm Water Projects) requesting a grant in the amount of $325,000 to be used for the Breakneck Creek Regional Authority/Cranberry Township Joint Municipal Sewer Project.
29
"Cranberry Cares" Program
The Employees of Cranberry Township have expressed a desire to build upon the already positive relationships within the community by offering to our own employees opportunities to volunteer to undertake projects within the community that enhance and improve the quality of life for our residents. This Employee-Driven Program, entitled "Cranberry Cares", will promote Community Engagement.
At the December 12th Regular Meeting, the Board will be asked to authorize the Township Manager to implement the "Cranberry Cares" program for Township Employees.
The Employees of Cranberry Township have expressed a desire to build upon the already positive relationships within the community by offering to our own employees opportunities to volunteer to undertake projects within the community that enhance and improve the quality of life for our residents. This Employee-Driven Program, entitled "Cranberry Cares", will promote Community Engagement.
At the December 12th Regular Meeting, the Board will be asked to authorize the Township Manager to implement the "Cranberry Cares" program for Township Employees.
Additional Township Solicitor Business
Minutes
Remittance & Payroll Warrants
31
Remittance Proposals & Payroll Warrants:
Motion to approve the following Remittance Proposals & Payroll Warrants:
1. Remittance Proposal OCT19WIR dated 10/31/19
2. Remittance Proposal OCT19PPD dated 10/31/19
3. Remittance Proposal NOV19MID dated 11/15/19
4. Remittance Proposal NOV19REF dated 11/18/19
5. Remittance Proposal DEC19BIG dated 12/06/19
6. Payroll Warrant 212019 dated 10/18/19
7. Payroll Warrant S2019 dated 10/31/19
8. Payroll Warrant 222019 dated 11/1/19
9. Payroll Warrant 232019 dated 11/15/19
10. Payroll Warrant S2119 dated 11/15/19
Motion to approve the following Remittance Proposals & Payroll Warrants:
1. Remittance Proposal OCT19WIR dated 10/31/19
2. Remittance Proposal OCT19PPD dated 10/31/19
3. Remittance Proposal NOV19MID dated 11/15/19
4. Remittance Proposal NOV19REF dated 11/18/19
5. Remittance Proposal DEC19BIG dated 12/06/19
6. Payroll Warrant 212019 dated 10/18/19
7. Payroll Warrant S2019 dated 10/31/19
8. Payroll Warrant 222019 dated 11/1/19
9. Payroll Warrant 232019 dated 11/15/19
10. Payroll Warrant S2119 dated 11/15/19
Reports
32
Monthly Reports:
1. Planning and Development Services for October 2019
2. Police Department Monthly Recap for October 2019
3. Cranberry Public Library Director's Report for November 2019
4. Engineering Newsletter for November 2019
5. Fire Company for October 2019
6. Budget & Balance Sheet Report for October 2019
7. Property Tax Collection report for October 2019
8. Technology & Communications for November 2019
9. Cranberry Township Emergency Medical Services (CTEMS) for October 2019
10. BCTP Compliance History Report for November 2019
11. BCTP Flow Data Report for November 2019
12. Public Works Activity Report for November 2019
13. Open Records Summary - 10/31/19 to 11/21/19
14. Cranberry Highlands Golf Report for November 2019
1. Planning and Development Services for October 2019
2. Police Department Monthly Recap for October 2019
3. Cranberry Public Library Director's Report for November 2019
4. Engineering Newsletter for November 2019
5. Fire Company for October 2019
6. Budget & Balance Sheet Report for October 2019
7. Property Tax Collection report for October 2019
8. Technology & Communications for November 2019
9. Cranberry Township Emergency Medical Services (CTEMS) for October 2019
10. BCTP Compliance History Report for November 2019
11. BCTP Flow Data Report for November 2019
12. Public Works Activity Report for November 2019
13. Open Records Summary - 10/31/19 to 11/21/19
14. Cranberry Highlands Golf Report for November 2019
Additional Business
Items marked in red have been added since the initial agenda.